Accounts Payable Processor

Job description

**Role Purpose** The Accounts Payable Processor will be responsible for the timely and accurate processing of vendor invoices, rent and utility bills, employee reimbursements, and payment-related transactions. The role ensures compliance with company policies, statutory requirements, and internal controls while maintaining accurate vendor records and supporting month-end closing activities. **Key Responsibilities** **Invoice Processing** - Process vendor invoices, rent bills, utility bills, and other operational expenses accurately and within defined timelines. - Verify invoices against purchase orders, contracts, approvals, and supporting documentation. - Ensure correct accounting codes, cost centres, GST, and TDS are applied before processing. - Identify and resolve invoice discrepancies by coordinating with vendors and internal stakeholders. **Accounts Payable Operations** - Prepare invoices for payment processing in accordance with approved payment schedules. - Ensure timely processing of recurring payments, including rent, utilities, and service contracts. - Monitor pending invoices and follow up with stakeholders to avoid payment delays. - Maintain complete and accurate records of all Accounts Payable transactions. **Vendor Reconciliation** - Perform vendor statement reconciliations on a periodic basis. - Resolve outstanding balances, debit/credit note differences, and payment-related queries. - Maintain accurate vendor master records and update vendor information as required. **Statutory Compliance** - Verify GST and TDS applicability on vendor invoices. - Ensure compliance with company policies and statutory regulations while processing invoices. - Support documentation required for internal, statutory, and tax audits. **Financial Controls & Reporting** - Follow established SOPs, approval matrices, and internal financial controls. - Support month-end and year-end closing by ensuring timely invoice processing. - Prepare Accounts Payable reports, invoice ageing reports, and payment trackers. - Maintain proper documentation for audit and compliance purposes. **Stakeholder Coordination** - Coordinate with Procurement, Operations, Finance, Projects, and Business teams for invoice approvals and issue resolution. - Respond to vendor queries regarding invoice status and payment timelines. - Work closely with the Treasury team to facilitate timely vendor payments.