Admin Executive

Job description

About Syngenta At Syngenta Crop Protection, we're pioneering solutions that safeguard global food security while championing sustainable agriculture. As a world market leader headquartered in Switzerland, we empower farmers with innovative crop protection technologies that defend against nature's toughest challenges. We unite advanced science with digital solutions to develop intelligent crop protection that maximizes yields while minimizing environmental impact. Join our mission of revolutionizing plant protection from seed to harvest. Role purpose • Provide a professional administration support and coordination service for the India D&A Team. • Provide excellent customer service (internally and externally) • Complete assigned administrative tasks as agreed in a timely, accurate way • Manage data organization and data management tasks Accountabilities • Support the annual D&A Team requirements planning and procuring. • Organize and manage data from across digital platforms • Conduct data cleansing and data integrity activities • Monitor accuracy and consistency of databases • Inter functional coordination like with procurement, legal, finance, HR and HSE. • Overall planning and coordination for the visitor management. • Supervising and distributing the daily post. • Responsible for logging and notification of goods received • Co-ordinate transport for visitors (taxis) • Responsible for ensuring accurate and timely ordering and invoicing for all stationery requirements and site provisions. • Ensure relevant email distribution lists are established and maintained accurately • Booking of hire cars on behalf of employees as required, liaising with the Site Services Manager • Administration and maintenance of company "Who's Who" database • Provide additional general clerical and administrative support • Ensure confidentiality of business affairs • Other ad hoc work as defined by any leader or team within the organisation. • Provide support for other members of the administrative team as requested. • Coordination of event managements. • Coordinate the lease and liaison with the legal team for agreement sign off. • Coordination of meetings and keeping the meeting logs. Critical knowledge • Good English communication and good interpersonal skills. • Data fluency and data management skills • Fully conversant with field operation and able to adapt to different systems quickly and efficiently • Fully competent with Microsoft Office suite including Outlook, Word, Excel, PowerPoint • Good negotiation skill and able to identify the source of supply of all requirements. • Good procurement and capable to derive payment terms and condition as per company policies. Critical experience • Previous experience of overseeing administration activities. • Microsoft Office experience • Administrative experience within a multi-disciplined office environment Critical technical, professional and personal capabilities • Professionalism, good ambassador of the company, with a sense of personal responsibility and pride in the role • Customer focused • Confident and courteous planning and coordination manner • Good clerical, organisational and administrative skills • Clear communicator • Motivated self starter • Proactive, flexible and adaptable • Ability to adapt quickly to new systems and ways of working • Ability to develop and maintain good working relationships with internal customers • Able to display good judgement regarding transferring demand to appropriate employees within the business • Science or commerce graduates and business administration degree will be an added advantage • SAP R/3 knowledge and experience will be an added advantage. • Contractor and labour management experience is an added advantage. • Up keeping the records and meeting all the compliance and statutory requirements Critical leadership capabilities • Drive results. • Focuses on customers: Is dedicated to meeting the expectations and requirements of internal and external customers • Manages for performance: Skilfully plans, organizes and monitors performance to create value and achieve excellence in delivery Critical success factors & key challenges • Excellent communication skills and able to establish and maintain internal and external working relationships quickly and professionally • Good timekeeping/punctuality but a flexible approach to work (e.g. cover for holidays/sickness, dealing with ad hoc requests) • Effectively taking on a range of administrative tasks accurately and to a high standard Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Learn more about our D&I initiatives here: https://www.syngenta.com/careers/working-syngenta/diversity-and-inclusion