Administration And Procurement

Job description

**Job** **Title** **: Administration** **and** **Procurement** **Location** **:** **Mumbai & Belapur** **Key** **responsibilities** **Procurement** - Understanding the business requirements of IT, NON-IT Assets, Real Estate and other Administrative Services and identifying and contacting suppliers/vendors proactively through mail for quotations as per requirements - Compiling and collating all quotations after comparison of rates, service levels, strength, weaknesses, terms & conditions along with MOM for functional head / HODs and Committee evaluation of vendors(s). - All Admin contracted to be entered as per the company process with Committee & Management approval proper PR & PO in place. - Timely Services & Delivery of Material at Site is as per TAT. - Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times. - To assist functional head finance on the annual budget. - Organizing venues for annual budget meetings and other events like trade parties, staff parties, conferences, external training, etc. - Assisting Travel Team in organizing & arranging the hotel stay of Guests from HO, Seminars & Training Program for their travel requirement(s) - Preparing MIS, Cost benefit analysis, reports for submission to management. **Vendor** **management** - Vendor management and vendor Assessment Pan India - Timely reviewing the records of all the AMC & Rate Contracts for all locations - Contract management i.e., Preparing documents to put tenders for contractors **Coordination** **with** **Legal, Compliance Team and Consultant** - Liaising with government authorities, licenses department, Consultant & Authorities, etc. For smooth and seamless compliance with required statutory and legal requirement across all locations - Possess knowledge of legal and contract documentation, drafting & vetting compliance, and diligence issues. - Ensure all service contracts, IT & NON-IT ASSESTS procurement have all compliance in place. **Key** **performance** **standards** Procurement, Real Estate, Asset Management, Vendor Management & Financial Management **Preferred candidate profile** - Candidates with B. Com degree, work experience of 5+ years working with shipping, MNC, Corporate Offices managing procurement of IT & Non-IT Asset and facility management. - Excellent communications skills, verbal & written. - Excellent command over MS office. - Candidate with certification in administration & facility management, EHS, First Aider and fire safety will be preferred.