Administration Executive

Job description

Position Summary We are looking for a professional and customer-focused Admin Executive. The role involves handling visitors, calls, office coordination activities, travel support, vendor coordination, and administrative assistance while ensuring a seamless workplace experience for employees and guests. Key Responsibilities • Welcome clients, employees, visitors, and vendors in a professional and courteous manner. • Handle visitor entries, gate passes, maintain visitor records, reception registers, and First Aid kit records. • Coordinate meeting room bookings and assist with meeting arrangements while maintaining stock of office supplies. • Receive, track, and distribute incoming and outgoing couriers and official documents. • Coordinate cab bookings for Partners and employees, liaise with the travel desk, and maintain travel records. • Coordinate with vendors, housekeeping, security, and maintenance teams for office-related support activities. • Assist with employee onboarding formalities, distribution of joiner kits, ID card coordination, and employee exit formalities in coordination with HR. • Track vendor agreements and renewals, verify invoices, process PR/PO requests, and monitor vendor budgets on a monthly basis. • Ensure reception area cleanliness, maintain overall office presentation standards, and support administrative and facilities-related activities as assigned. Required Skills • Good communication and interpersonal skills with a professional appearance and positive attitude. • Basic working knowledge of MS Office applications such as Excel, Word, and Outlook. • Ability to multitask and manage front desk operations efficiently in a fast-paced environment. • Strong coordination, organizational, and problem-solving skills. • Ability to interact effectively with internal stakeholders, vendors, and visitors. Qualifications & Experience • Graduate in any stream. • 4- 6 years of relevant experience in front office, reception, administration, or facilities coordination roles. • Prior experience in corporate office administration will be preferred.