Administration Executive

Job description

**Position Summary** We are looking for a professional and customer-focused Admin Executive. The role involves handling visitors, calls, office coordination activities, travel support, vendor coordination, and administrative assistance while ensuring a seamless workplace experience for employees and guests. **Key Responsibilities** - Welcome clients, employees, visitors, and vendors in a professional and courteous manner. - Handle visitor entries, gate passes, maintain visitor records, reception registers, and First Aid kit records. - Coordinate meeting room bookings and assist with meeting arrangements while maintaining stock of office supplies. - Receive, track, and distribute incoming and outgoing couriers and official documents. - Coordinate cab bookings for Partners and employees, liaise with the travel desk, and maintain travel records. - Coordinate with vendors, housekeeping, security, and maintenance teams for office-related support activities. - Assist with employee onboarding formalities, distribution of joiner kits, ID card coordination, and employee exit formalities in coordination with HR. - Track vendor agreements and renewals, verify invoices, process PR/PO requests, and monitor vendor budgets on a monthly basis. - Ensure reception area cleanliness, maintain overall office presentation standards, and support administrative and facilities-related activities as assigned. **Required Skills** - Good communication and interpersonal skills with a professional appearance and positive attitude. - Basic working knowledge of MS Office applications such as Excel, Word, and Outlook. - Ability to multitask and manage front desk operations efficiently in a fast-paced environment. - Strong coordination, organizational, and problem-solving skills. - Ability to interact effectively with internal stakeholders, vendors, and visitors. **Qualifications & Experience** - Graduate in any stream. - 2 - 5 years of relevant experience in front office, reception, administration, or facilities coordination roles. - Prior experience in corporate office administration will be preferred.