Administration Executive

Job description

**About the Role** We are seeking a proactive and organized Admin Executive with 46 years of experience in retail store administration and operations. The ideal candidate will have hands-on experience in managing day-to-day administrative activities, vendor coordination, facility management, inventory oversight, and ensuring smooth store operations while maintaining compliance with organizational policies. **Key Responsibilities** - Manage day-to-day administrative operations to ensure the smooth functioning of the retail store. - Oversee store maintenance, housekeeping, security, and facility management activities. - Coordinate with vendors for procurement, repairs, annual maintenance contracts (AMCs), and service delivery. - Maintain inventory of office supplies, store consumables, and administrative assets. - Ensure timely procurement and replenishment of operational materials. - Monitor utility services and ensure uninterrupted store operations. - Handle documentation related to invoices, purchase orders, vendor payments, and administrative records. - Coordinate with internal teams such as HR, Finance, IT, and Operations for administrative support. - Ensure compliance with health, safety, and statutory guidelines within the store. - Support employee onboarding by coordinating workstation setup, ID cards, uniforms, and other administrative requirements. - Prepare and maintain MIS reports related to administrative expenses, asset management, vendor performance, and facility operations. - Assist in organizing store events, audits, training sessions, and employee engagement activities. - Resolve day-to-day operational issues promptly to minimize disruption to business operations. **Required Skills & Qualifications** - Bachelor's degree in Business Administration, Commerce, or a related field. - 46 years of experience in administration, preferably in retail, FMCG, hospitality, or customer-facing environments. - Hands-on experience in managing retail store administration and facilities. - Strong vendor management and negotiation skills. - Good knowledge of inventory management, asset tracking, and procurement processes. - Proficiency in MS Office (Excel, Word, PowerPoint) and ERP/MIS systems. - Excellent organizational, multitasking, and problem-solving skills. - Strong communication and interpersonal abilities.