AFM- Soft

Job description

JLL empowers you to shape a brighter way.   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Title-Asst Manager – Soft Services Business unit-IFM Reporting to Manager – FM Key stakeholders IFM Direct Reports Team consisting of   1.                    Executives - Soft Services Duties & Responsibilities What this job involves – • Meet & greet the client with daily updates as applicable. • To Assist Manager Client Services for the smooth running of daily operations. • To facilitate / handhold the Customers during all Client visits. • Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipment’s, projectors and other requirements • Develop contact and coordinate with Security team, GIT/IT, Admin team, Business team. • To ensure seamless entry of client at the main gate and escort client to conference/meeting room • To be available from start to end of client visit. To closely monitor. • Timely inputs to Admin lead for any concerns • To ensure end to end coordination for successful visit. • The request is received from the client coordinator / project team about the impending client visit. • To ensure CVF (Client Visit Form) which contains various requirements / arrangements for the client visits will be sent to the admin team for getting necessary inputs with respect to the arrangements. The CVF has to be provided two days in advance to enable Admin team to act upon the requests in a smooth manner. TO coordinate with Admin team for necessary arrangements. • Collect the information and connect with client coordinator for accommodation and transport requirements. To route the request with appropriate verticals for necessary arrangements and follow up. • Any other specific arrangements (experience centers / town halls) to be made for the visit need to be informed well in advance for venue availability and necessary clearance from facility Admin to organize the same. • Based on the input shared by the client coordinator / project team, the approx. budget will be shared to get the approval from BUH along with the cost center code / project code. • The respective dept. like IT, Security, Network, Maintenance, Transport, HK, Pantry services etc. to be notified about this visit to take care of the respective areas. • The cab details to be notified to the security team prior to the visit, if shared by the requestor / client coordinator / project team • Booking of Board room, EBR etc. to be taken care based on the availability. • All AV systems and arrangements to be pre-checked before the event to ensure seamless operations. • The client names to be displayed in the monitor available in the reception area while welcoming the guest. • The Client coordinator / Project team / FO team to welcome the clients (with flower bouquet as requested by business) • Professional Photographer to be arranged upon prior request from the coordinator. • The client details to be updated by the concerned client coordinator with their name, details of the laptop etc. in the register that is available at the security reception. The approval for permitting the client laptop to be taken from IT / InfoSec team, on prior notice of the details given by the requestor / client coordinator / project team. • Availability of Guest network access • The pantry services should take care of Refreshments, Lunch, snacks etc. as per the schedule given under CVF. • <span style="color:#002