Allowance Manager (Payroll)

Job description

The role is associated with Payroll, however the requirement is such that individual should have handled payroll processes of allowances such as night shift allowance, overtime allowance, transport allowance, and other types of allowance which are part of the salary disbursement of the employee. **Job Purpose** The Allowances Manager will be responsible for the end-to-end governance, calculation, and accuracy of all employee allowances processed through payroll, with a strong focus on airline-specific components such as flying allowances, international per diems, and operational allowances. This role demands high data accuracy, analytical rigor, and control over complex, large-scale datasets, ensuring timely and compliant payouts while partnering closely with cross-functional stakeholders. **Key Responsibilities** 1. Allowances Management & Payroll Accuracy Manage computation and validation of a wide spectrum of allowances, including: o Flying Allowances (Pilots & Cabin Crew) o Night Shift & Break Shift Allowances o Overtime (OT) Payments o Remote Location / Transport Allowances o International Mobility Allowances & Per Diem o Ensure 100% accuracy and timeliness in payroll inputs related to allowances. o Establish strong controls to avoid leakages, overpayments, or compliance gaps. 2. Data Management & Analytics • Handle large and complex payroll datasets, including roster-based and variable pay components. • Perform detailed data validation, reconciliation, and variance analysis. • Deliver razor-sharp reports and dashboards for leadership decision-making. • Identify patterns, anomalies, and opportunities for cost optimization. 3. Cross-Functional Collaboration Work closely with: o Flight Operations & Crew Scheduling (for flying hours and duty data) o HR Operations & Shared Services o Finance & Compliance teams o Mobility & International HR teams o Ensure seamless integration of inputs from various systems (roster, HRMS, payroll). 4. Compliance & Governance Ensure all allowance payments adhere to: o Company policies o Labor laws and tax regulations o DGCA/aviation-related norms (where applicable) o Support internal and external audits with accurate documentation and reconciliations. 5. Process Excellence & Controls • Drive standardization and automation of allowance calculations. • Build SOPs, validation checks, and audit trails for all allowance processes. • Continuously improve turnaround time (TAT) and accuracy through process optimization. 6. Stakeholder Reporting Provide periodic MIS, dashboards, and insights on: o Allowance costs o Trends & variances o Budget vs. actuals o Support leadership with data-backed insights for workforce and cost decisions. **Experience** • 6–10 years of experience in Payroll / Compensation / Finance operations • Strong experience managing complex, high-volume payroll datasets • Prior exposure to allowances-heavy payroll structures (preferably aviation, logistics, or large ops-driven industries) **Functional Expertise** Deep knowledge of Payroll processes and statutory compliance, Variable pay and allowance calculations International payroll / per diem structures (preferred) Strong proficiency in Excel / data tools / payroll systems (e.g., SAP, PeopleStrong, SuccessFactors) **Core Skills** High attention to detail and data accuracy orientation Strong analytical and problem-solving capabilities Ability to manage ambiguity and complex datasets Excellent stakeholder management and collaboration skills