Assistant Administration Manager

Job description

**Facility Management:** \\*Ensure smooth day-to-day operations of office facilities including housekeeping, security, utilities, and maintenance. \\*HK and Security Management. **Vendor Management:** \\*Identify, onboard, and manage vendors for facility and operational requirements. Monitor vendor performance and service quality. \\* SLA Understanding and Strong Negotiation. **Procurement Management:** \\* Handle procurement of office supplies, equipment, and services as per company requirements. Ensure cost optimization and quality procurement. **Infrastructure Setup:** \\*Coordinate and manage office infrastructure setup including furniture, workstations, cabling, and equipment during expansion or relocation. **Invoice Management:** \\*Process vendor invoices, maintain records, and coordinate with finance for timely payments. **Workspace Management:** \\*Plan and manage workspace allocation, seating arrangements, and office space utilization. **Internal Coordination:** \\*Coordinate with HR, Finance, IT, and other departments for administrative and operational requirements. **Budget & Cost Control:** \\*Monitor facility and admin expenses and ensure operations remain within approved budget. **Operational Support:** \\*Provide administrative support for office operations, events, and employee requirements. **Travel Arrangements:** \\*Manage travel arrangements including flight bookings, hotel reservations, and local transportation for employees as per company policy. Coordinate with travel vendors and ensure cost-effective bookings. **Agreement / Contract Management:** \\*Coordinate vendor agreements, service contracts, and lease agreements. Maintain proper documentation and track agreement validity, renewal dates, and compliance with terms. **Multi-Location Operations Management:** Manage and coordinate administrative and facility operations across multiple office locations. Ensure consistency in vendor services, infrastructure standards, and compliance across all locations.