Assistant Manager - Account Payable

Job description

**Job Summary:** We are seeking a detail-oriented and proactive Accounts Payable professional to manage vendor accounting, invoice processing, reconciliations, statutory compliance, and payment operations. The ideal candidate should have hands-on experience in AP processes, vendor management, GST/TDS compliance, MSME regulations, and coordination with Procurement, Supply Chain, and Plant Operations. **Key Responsibilities:** **Accounts Payable Operations & Reconciliations** - Validate vendor onboarding documents including bank details, PAN, GSTIN, and other statutory information. - Maintain vendor master data and ensure database accuracy by eliminating duplicate and inactive vendor records. - Perform periodic reconciliation of vendor statements and vendor ledgers. - Monitor and clear Goods Receipt/Invoice Receipt (GR/IR) accounts on a regular basis. - Ensure accurate 3-way matching of Purchase Orders (PO), Goods Receipt Notes (GRN), and vendor invoices. - Maintain Bill of Entry (BOE) records and trackers for imported materials and capital equipment. - Process vendor invoices and ensure timely payment releases as per agreed payment terms. - Monitor vendor aging reports and resolve outstanding issues proactively. - Coordinate with procurement and stores teams for invoice and payment-related discrepancies. **Statutory & Compliance Management** - Maintain MSME vendor records, including Udyam Registration Certificates and payment terms. - Track MSME dues and ensure compliance with the statutory 45-day payment requirement. - Prepare data and supporting schedules for MSME Form-1 filings. - Verify TDS applicability, deduction rates, and compliance for vendor payments. - Review GST compliance related to vendor invoices and input tax credit eligibility. - Perform GSTR-2B reconciliation with purchase registers and identify mismatches. - Support internal and external audits by providing required AP-related documentation. **Plant Finance & Supply Chain Coordination** - Collaborate with Supply Chain, Procurement, and Stores teams for timely closure of open purchase orders. - Resolve price, quantity, and invoice discrepancies with vendors and internal stakeholders. - Support monthly inventory verification activities and inventory valuation checks. - Assist in month-end and year-end closing activities related to Accounts Payable. - Ensure adherence to internal financial controls, SOPs, and company policies. **Desired Skills & Competencies** - Strong understanding of Accounts Payable processes and vendor accounting. - Knowledge of GST, TDS, MSME compliance, and statutory requirements. - Experience in vendor reconciliation, GR/IR clearing, and 3-way matching. - Proficiency in ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms. - Strong analytical, reconciliation, and problem-solving skills. - Excellent coordination and stakeholder management abilities. - Good command of MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reconciliations).