Associate Specialist-Accounts Payable & receivable

Job description

**Role & responsibilities** **role purpose** To assist and ensure all payments received to the Randstad AU & NZ Group of Companies is reconciled and allocated to outstanding invoices as advised by the client. **role priorities** 100% accuracy on all accountabilities of the role. **main accountabilities** - Ensure that you have a thorough knowledge of Randstads financial and operations procedures. - Ensure you are familiar with and are competent with Great Plains, Helios, River Dynamics, VMS portal and The Quality Management System, company policies and other e-commerce technology as it is rolled out. - Be part of the team, ensuring that all tasks within the receipting function are completed accurately, and daily. - Review and validate any data required from remittances / emails received in Helios. This function needs to be conducted continuously throughout the day as remittances are being received all day. - Action & distribute client correspondence to the relevant credit officer/team leader. - Daily processing of payments from our bank statements via River Dynamics, including exceptions. - Payments can only be matched to invoices that are listed on the remittance advice as provided by the client. No guesses are to be made 100% accuracy at all times. - Follow up on missing remittance advices via email with the client to assist in the correct allocation of the payment received. - Reconciling and posting of batches once integration is completed into Great Plains. - Completion of payment notes to outline payment issues. - Action applies requests from the Credit Officers/Team Leaders ensuring they balance and match as outlined in their spreadsheet. - Ensure weekly processing of small balance write off/write back - Escalate any receipting issues to the team Leader/Manager by knowing the levels of unallocated values for all databases. - Advise Credit Officer/Team Leader on any discrepancies identified in a payment. - Actioning of emails to group address to ensure they are completed within 24 hours. - Accurate processing of payment date at month end in Great Plains. - Reconciliation and allocation of RCTI based payments. - Ensure coverage of all tasks in the event of any team members being on leave. - Conduct yourself in such a way as to enhance the reputation and presentation of the company and at all times reflect the high standards set by Randstad and expected by our clients. - Carry out such duties as may reasonably be required by the company from time to time. - Within 24 hours of an incident, accident or injury occurring at any of Randstad premises, record, follow-up and where required investigate to prevent future occurrence. **candidate profile experience** Minimum 3-5 years experience in a financial based role with a high degree of financial acumen and understanding.