Business Affairs Coordinator, Business Affairs India

Job description

Amazon Studios is the original content arm of Amazon.com, responsible for producing content that engages our customers across the globe, including successful series/shows such as"Family Man", "Raakh", and "Matka King".We are seeking an experienced contract administrator/business affairs coordinator, who's role will be two fold: this individual will be involved in heavily administrative functions as well as work closely with Business Affairs Lead and Business Affairs execs to coordinate on business affairs matters with internal and external stakeholders across all shows/movies as well as on downstream talent deals.A successful candidate will need to have a good working knowledge of the basics on deal making in the India entertainment industry; have dealt with paperwork/contracts at a basic level, have high level of organisational skills and be able to handle high volume tasks at a given time. Their prior experience of working for anentertainment agency, studio or organization will be helpful; and provide turnaround quickly with little to no guidance; react with appropriate urgency to situations and events that require quick response or turnaround. The candidate will also have excellent attention to detail and organizational skills. A high level of competence integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is key.This position is located in Mumbai.Key job responsibilitiesContract Administration & ManagementProcessing contracts for original content productions, including talent agreements, production services agreements, licensing deals, and ancillary agreementsManaging the end-to-end contract lifecycle from initiation through execution, ensuring timely turnaround and compliance with internal policiesCoordinating contract amendments, extensions, and renewals in alignment with business requirementsMaintaining accurate and up-to-date contract records across internal systems and databasesRights ManagementAdministering rights management tools and systems to track content rights, license windows, and territorial availabilityEnsuring accurate entry and maintenance of deal and title information, including key dates, statuses, and rights parametersConducting periodic audits of rights data to identify and resolve discrepancies or data quality issuesSupporting rights clearance processes for content distribution across multiple territoriesStakeholder CoordinationServing as a key liaison between Business Affairs, Creative, Production, Marketing, Accounting, Finance, and Legal teamsCoordinating with external partners including production houses, talent representatives, and vendors to facilitate contract executionManaging communication workflows to ensure all parties are aligned on deal terms, timelines, and deliverablesEscalating issues and flagging risks to senior Business Affairs leadership in a timely mannerDeal Support & DocumentationAssisting Business Affairs Executives in structuring and closing deals by preparing deal summaries, comparison sheets, and financial breakdownsTracking deal milestones, payment schedules, and deliverable timelines to ensure contractual obligations are metPreparing and maintaining deal trackers, status reports, and dashboards for leadership visibilitySupporting due diligence processes by gathering and organizing relevant documentationProcess Management & ComplianceEnsuring adherence to internal approval workflows, signature protocols, and compliance requirementsRaising and managing tickets for data corrections, system updates, and process exceptionsIdentifying opportunities for process improvement and contributing to the development of standard operating proceduresSupporting cross-functional initiatives related to system implementations, tool migrations, and workflow optimizationMulti-Territory SupportProviding contract administration support across multiple territories and regionsAdapting to varying legal frameworks, business practices, and operational requirements across geographiesStepping up to cover additional territorial responsibilities during transition periods or team changesReporting & AnalyticsGenerating regular reports on contract status, deal pipeline, and key performance metricsTracking turnaround times, SLA adherence, and workload distribution for business review meetingsContributing data and insights for weekly, monthly, and quarterly business reviewsA day in the lifeAs a Business Affairs Coordinator, no two days are the same — but every day is fast-paced. You'll start your morning triaging contract requests and updating rights management systems, ensuring deal data is accurate and current across territories. By midday, you're coordinating with Creative, Legal, Finance, and Production teams to keep deals moving forward. Afternoons are spent processing contracts, preparing deal summaries for executives in active negotiations, and tracking milestones to ensure nothing falls through the cracks. You'll wrap up the day updating trackers, flagging escalations, and handing off to international counterparts across time zones.This role is ideal for someone who thrives on organization, loves working at the intersection of content and commerce, and can juggle multiple priorities without missing a beat.About the teamWho We AreWe are a close-knit team of 8 within Business Affairs at Amazon Studios, responsible for the contractual and rights management backbone that powers content across multiple territories. We sit at the intersection of creative ambition and business execution — ensuring that every deal, agreement, and rights window is structured, documented, and delivered with precision.Our MissionTo enable the seamless