Controllers - Administrative Assistant

Job description

### CONTROLLERS CONTROLLERS ensure that the firm meets all the financial control and reporting obligations of a global, regulated, and public financial institution. Our professionals measure the profitability of, and risks associated with, every aspect of the firms business. Controllers also ensure that the firms activities are conducted in compliance with the regulations governing transactions in the financial markets. #### OUR IMPACT Were a team of specialists charged with managing the firm s liquidity, capital, and risk, and providing the overall financial control and reporting functions. Whether assessing the creditworthiness of the firm s counterparties, monitoring market risks associated with trading activities, or offering analytical and regulatory compliance support, our work contributes directly to the firm s success. The business is ideal for collaborative individuals who have strong ethics and attention to detail. #### BUSINESS UNIT The Controllers group is responsible for safeguarding the firms assets: to help maintain the integrity of Goldman Sachs finances and expenditures. Through careful consideration and analyses of firm finances, objectives and strategies, we ensure that the firms businesses continue to be profitable and efficiently run. Controllers also ensure that all business practices are in compliance with financial and regulatory requirements worldwide. Since contact with virtually every part of the firm is essential to Controllers, professionals in the department experience Goldman Sachs businesses, products, and sophisticated technology systems in depth. Direct Hedge Funds, Hedge Funds Strategies, Private Equity Group teams within Controllers support the alternative investments within Goldman Sachs Asset Management division with oversight over complex private funds. ### JOB SUMMARY AND RESPONSBILITIES Calendar Administrative Management - Extensive Calendar Management; Includes keeping a vigilance on Internal , External Global meetings with Senior MD s Partners as per the required Time zones. - Help the controllers management in weekly review of sanity check and policy adherence of expenses, Tech accesses filed by others for their approval. - Schedule Connect sessions Skip levels for the MD/Sr VP to stay connected with the juniorlevel team. - Review vendor payments for the Controllers management approval on Ariba/I2P systems. - Ensure all business regions budget approvals are in place for the Teams upcoming business trips. - Maintain and update Org chart at appropriate levels periodically. - Provide Monthly and quarterly Head Count and allocation report. - Collate and circulate periodic updates for the management, as necessary from time to time - Provide any adhoc reports as requested by the MD/Sr VP - File weekly time entry on behalf of the MD/Sr VP - Ensure sufficient stationary supplies are in place at all times. - Handle every piece of GS specific information with utmost confidentiality and ensure timely shredding of documents post use. Administrative support on couriering, copying, scan..etc - Organize end to end travel for the MD with the help of online Concur tool on Ticketing and accommodation, transport. Co-ordinate and arrange multiple meetings while on site with the Senior MD s and Partners. Arrange for Office and access card activations. - Booking conference rooms VC with the help of Online booking tool for regional and global meetings. - Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the controllers management as required. - Help file yearly reimbursements and medical expenses as and when required. - Arrange internal/external events such as 10 years service anniversaries, VP Onsite sessions, Bdays, Farewells, Team celebrations. etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts...etc - Circulating Internal communications to the relevant controller teams as appropriate - Expense Management - Filing expense report on Concur application and ensure the MD s expense claims are submitted and expensed out on time. - Keeping a tab on Amex reconciliations if any and filing/retaining a record of the same for future audits - Visitor Management - Drafting and finalizing the agenda for Senior MD s and Partner visits. - Update senior visitor details on the online Firm Log. - Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor. - Book meeting rooms and arrange for Lunch Dinner networking sessions. - Controllers- Team Support - Maintenance of Role management system and ensure employees have the required access to the applications for their daily tasks. - Help file expenses on expense management portal and provide guidance on claim policies. - Update and maintain Cyborg application on manager details for all employees. - Event management for the team. - Provide HR support for on boarding New Hires and ensure NEP system/building accesses are in place. Update leave of absence, transfers, Time tracker on Artimes. - Travel Management: Coordinate business trips and ensure adherence to the Firms Travel policy. - Administrative Support to the Chief of Staff (COS) by arranging logistic support for the internal/external events such as Business planning sessions, VP Onsite sessions, Team celebrations and agenda for the senior visitors. - Maintain team distribution lists a Org Charts of the team Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.