Crewing Executive

Job description

**Job Purpose:** - Manage the Operations **Relationships:** Hierarchical (control, guidance, supervised positions): - Reports to: Crewing Manager **I.** **JOB** **DESCRIPTION** **Responsibilities and Duties:** **1.** **General** - Ensure compliance with the companys Integrated Management System (IMS) and all relevant national and international maritime regulations. - Perform all duties in alignment with company policies on quality, health, safety, environment, and ethics. - Contribute to continuous improvement initiatives and provide regular performance reports. **2.** **Crew Logistics** - Coordinate with vessel Masters, port agents, and stakeholders to arrange timely and efficient crew changes. - Manage travel logistics including air tickets, hotel bookings, and communication with seafarers for on/o sign and training purposes. - Maintain and update the CMA Ships Crew Management System TOUCH. - Organize briefing and debriefing sessions for joining and signing-off crew members. **3.** **Training** - Plan and schedule vessel visits to discuss crew-related issues and promote engagement, as directed by the Crew Manager. **4.** **Planning** - Support planning activities for crew vacations, medical care including liaison with P&I team, certifications, and other personnel requirements. - Assist in preparing 12-month forward crew shift plans for all ratings. - Ensure onboard crew compliance with company crewing policies and procedures. **5.** **Document Control** - Monitor and update seafarer documentation, ensuring timely renewal of certificates and licenses. - Manage candidate data entry in TOUCH and payroll systems. - Support certificate appraisal and approval processes. - Organize and maintain both hard and soft copies of crew-related records as required in compliance with internal & external policies - Ensure timely sign on & off completion in DG e-governance including generating of Form 1 and AOA as required. - Applying & coordinating with flag state for required endorsement or other related documents in compliance with vessels flag. **6.** **Reporting** - Assist Crew Management in generating and submitting required reports and performance data. - To ensure that the Crewing Manager / Team Leader is always kept updated and fully informed about all exceptional cases - To perform ad hoc tasks as requested by the Crewing Manager / Team Leader **Performance indicators:** - Quality of planning reflected in crewing software on 12 months period for TOP 5, 6 months period for the rest of seafarers - Data quality recorded in crewing software by planning team - Monthly KPI for the Company **Performance Evaluation:** - Annually / Biannually **II.** **JOB SPECIFICATIONS** **Education Level:** - Bachelors degree or equivalent qualification. - Preferably familiar with STCW certifications, Seafarers Employment Terms & Conditions, MLC 2006, CBA, and Flag State requirements. - Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint). - Strong command of English, both written and spoken. **Job Skills:** - Proactiveness - Good communication skills - Proper experience in crewing operations - Ability to work independently and as part of a team - Judgment and problem-solving skills - Resilience to high-effort and high-stress situations - Good understanding of STCW requirements and MLC 2006 **Required Work Experience:** - Experience in crewing operations