Document Control - Manager

Job description

**Experience** - 12-16 years of experience as a Document Controller in large infrastructure or thermal power plant projects. - Exposure to engineeringintensive projects (Power Plant/Oil & Gas/ Metal) - Experience in Electronic Document management System (EDMS) - Experience in Head Office / Corporate Project Office environment desirable **Role & responsibilities** **Document Control & Management** - Establish and administer the Project Document Control System (DMS / EDMS) in line with company and project procedures. - Control and maintain engineering drawings, technical documents, correspondence, procedures, reports, and manuals. - Ensure proper document numbering, revision control, approval status, and distribution matrices. - Maintain master document registers (MDR) and ensure alignment with project WBS and disciplines. **Engineering & Vendor Document Coordination** - Receive, log, and distribute engineering deliverables from internal teams and external consultants. - Coordinate vendor document submissions, review cycles, comments, and approvals. - Track document status (IFR / IFA / IFC / AsBuilt) and follow up with stakeholders for timely closure. - Ensure approved documents are issued to site and relevant stakeholders without delay. **Correspondence & Transmittals** - Prepare, issue, and archive incoming and outgoing transmittals (engineering, vendor, and client correspondence). - Maintain records of official communications, letters, emails, and contractual correspondence. - Ensure traceability of document flow between Head Office, site, vendors, and clients. **Compliance & Quality Assurance** - Ensure document control practices comply with ISO 9001 / project QAQC requirements. - Support internal and external audits by providing document control records and logs. - Ensure adherence to project document retention and archival policies. **Reporting & Dashboards** - Generate document status reports (disciplinewise, packagewise, vendorwise). - Provide inputs to planning and project controls teams on document progress and bottlenecks. - Highlight delays in document submission or approval impacting project milestones. **CloseOut & Handover Documentation** - Support compilation of asbuilt drawings, O&M manuals, final dossiers, and handover packages. - Ensure proper indexing, completeness, and archival of final project documentation. - Coordinate with site teams during project closeout and commissioning documentation.