Document Controller

Job description

**Division / Department:** Information Management **Location:** Pune, India **Employment Type:** Full-Time **Position Overview** We are looking for a **Document Controller** to join our Information Management team in Pune. In this role, you will be responsible for processing, managing, and distributing all project-related documentationboth generated in-house and received from external suppliers, customers, and third parties. You will ensure all records meet global and local procedures, project specifications, and strict quality standards. **Key Responsibilities** **Document Processing & Distribution (80%)** - Register all incoming documents from suppliers, customers, and third-party entities into the **SAP PLM** system. - Release and register in-house generated technical documents into the **SAP PLM** system. - Submit project documentation to clients and external stakeholders according to specific customer and project guidelines. - Manage, register, and distribute client comments and acceptance codes internally for technical review or required actions. - Route technical documents to internal teams for review, feedback, or information. - Manage electronic document workflows using **EDMS** in line with company work instructions. - Perform verification checks on metadata and documents to ensure compliance with administrative and project-specific requirements. - Identify, correct, and resolve document discrepancies before final release. **Quality Control & Stakeholder Communication (20%)** - Take prompt corrective actions on documentation issues identified by quality teams or external stakeholders. - Respond efficiently to queries raised by internal project teams, suppliers, and client representatives. - Proactively notify stakeholders about metadata errors, quality issues, or content discrepancies. **Qualifications & Key Requirements** - **Education:** Graduate degree in Science or Commerce. *(Additional Diploma in Supply Chain Management or ERP is preferred).* - **Experience:** 1 to 3 years of total experience in document control, supply chain management, or data management across relevant industries. - **Technical Skills:** - Hands-on experience with **SAP PLM** and **EDMS** tools. - Proficiency in MS Office (Excel, Word) and database navigation. - **Core Competencies:** - Strong verbal and written communication skills. - Sound problem-solving and decision-making capabilities. - Ability to multitask, manage priorities, and work under pressure. - Strong understanding of standard operating procedures related to document governance. - Proven ability to work independently and collaborate within a globally distributed team.