Executive-Admin

Job description

Area(s) of responsibility **Job Description** **Experience required 1-2 Years** **Site Security Operations & Guard Force Management** - Day‑to‑day supervision of security manpower deployment, shift rosters, and attendance controls. - First‑level monitoring of security guard performance, post instructions, and discipline. - Ensure post-wise deployment adherence as per approved security layout. - Regular review of incident registers, visitor logs, vehicle movement registers, and briefing books. - Conduct toolbox talks and refresher briefings for guards on SOPs, emergency response, and conduct. - Coordinate with agencies for replacement, escalation handling, and shortage management. - Act as the first responder for security incidents, escalations, and campus-level issues. **Access Control, Badging & Surveillance Oversight** - Operational ownership of Access Control Systems & CCTV monitoring on a daily basis. - Ensure timely activation/deactivation of employee, vendor, and contractor access. - Maintain access card inventory, accountability, and periodic reconciliation. - Ensure CCTV uptime, retention compliance, and footage availability during audits/investigations. - Maintain audit-ready documentation for ISMS, client audits, and internal security reviews. - Coordinate with OEMs/vendors for AMC handling, breakdown resolution, and system upgrades. - Support data access requests from HR, Legal, InfoSec, and Management with proper approvals. - Perform periodic access reviews and privilege validation. **Audits, SEZ Compliance, Documentation & Regulatory Liaison** - End-to-end handling of SEZ documentation, including Gate Passes, DTA approvals, Bills of Entry (BOE) and other statutory records. - Monitor daily deployment of contract labour to ensure adherence to approved CLRA limits, shift timings, wage periods, and nature of work. - Coordinate with CHA, logistics partners, and internal teams to ensure compliant inward and outward movement of materials under SEZ norms. - Liaise with SEZ / STPI authorities and Labour Department officials for routine compliance, inspections, approvals, and clarifications. - Support VIP / Expat entry approvals, badge issuance, and regulated movement permissions within the SEZ facility. - Support internal, external, client, ISO, and ISMS audits with documentation and walkthroughs. - Participate in emergency preparedness, drills, and incident investigations. - Assist in policy implementation, SOP updates, and compliance awareness initiatives. - Prepare and consolidate MIS inputs for security, access, SEZ, and facilities operations. - Coordinate with Facilities, Transport, EHS, HR, IT, and InfoSec teams for integrated operations. - Ensure policy adherence for female employee safety, late‑night working, and escort norms.