Executive assistant

Job description

**Job Title:** Executive Assistant **Location:** Chennai, Tamil Nadu (Work from Office) **Employment Type:** Full-time **About Agnikul Cosmos** Agnikul Cosmos, headquartered at the IIT-Madras Research Park, is an Indian space technology startup focused on designing, manufacturing, testing, and launching affordable, orbital-class rockets tailored for micro- and nano-satellites. We are redefining access to space through customizable and on-demand launch solutions **Position Summary** We are seeking a proactive, detail-oriented, and highly organized **Executive Assistant** to support the Director at Agnikul Cosmos. The ideal candidate will play a crucial role in optimizing the Director’s time and effectiveness by managing schedules, communications, and operational tasks with discretion and efficiency. **Key Responsibilities** - **Calendar & Scheduling Management:** Coordinate and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements. - **Communication Handling:** Act as the point of contact between the Director and internal/external stakeholders. Manage and prioritize incoming emails, calls, and requests. - **Meeting Coordination:** Prepare agendas, take detailed minutes, follow up on action items, and ensure timely execution. - **Documentation & Reporting:** Draft correspondence, reports, and presentations. Maintain confidential records and documentation. - **Task & Project Support:** Assist in tracking and ensuring the timely execution of key deliverables. Support cross-functional initiatives as needed. - **Travel Logistics:** Organize domestic and international travel plans, including visa processing, flight and hotel bookings, and itineraries. - **Confidential Support:** Handle sensitive information with a high level of confidentiality and professionalism. **Qualifications** - Bachelor’s degree in Business Administration, Management, or a related field. - 1 - 3 years of experience in an Executive Assistant or similar administrative role, preferably in a startup or tech environment. - Strong organizational and time-management skills with the ability to multitask. - Excellent written and verbal communication skills. - Proficiency in MS Office, Google Workspace, and productivity tools (e.g., Notion, Trello, Slack). - Discretion, integrity, and a high level of professionalism. - Ability to thrive in a fast-paced, dynamic work environment. **Preferred Qualifications** - Prior experience working in a startup, tech, or innovation-driven environment. - Strong ability to handle high-pressure, fast-paced settings with tight deadlines. - Demonstrated ability to coordinate across multiple departments or stakeholders. - Comfort with handling confidential or sensitive information professionally. **Why Join Us** - Be part of a cutting-edge space tech venture making history in India. - Work with some of the brightest minds in aerospace engineering and innovation. - Competitive salary and benefits in a high-impact role. - Fast-paced startup environment with ample learning opportunities. **To Apply:** please send your resume in PDF format and a 3 line email describing - who you are, why you want to apply to Agnikul and something interesting about yourself. Send resumes to mahera\\_thanish\\_g@agnikul.in Job Type: Full-time Pay: ₹12,000.00 - ₹20,000.00 per month Benefits: - Food provided - Health insurance Language: - English (Required) Location: - Kelambakkam, Chennai, Tamil Nadu (Required) Work Location: In person