Executive Assistant (EA)

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc. - Designation - Executive Assistant (EA) - Reporting Manager - Partner - Experience - 5+ years of experience in a professional services firm - Qualification - Graduate in any discipline - Function - Administration - Location - Mumbai (Lower Parel) & Bangalore (Vasanth Nagar) **Key Responsibilities:** - Manage day-to-day calendar management, fixing appointments, travel bookings. - Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing. - Planning, coordination, making agendas & MOM for meetings. - Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required. - Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required. - Screen and direct phone calls. - Scheduling meetings and appointments - Make travel arrangements. - Take dictation and minutes. **Qualifications**: - A bachelors degree in business administration, Management, or a related field (preferred). - 5 + years of experience in an administrative or executive assistant role. - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Excellent written and verbal communication skills. - Strong organizational and time management skills with the ability to handle multiple tasks simultaneously. - Ability to work independently, prioritize tasks, and meet deadlines. - Familiarity with business travel arrangements and calendar management. - High level of confidentiality and discretion.