Executive Assistant

Job description

Key Responsibilities ● Act as the sole point of reference for the office of CHIEF MENTOR. ● Maintain records that are relevant to the CHIEF MENTOR’s office in both electronic and physical form. ● Book personal & complex travel arrangements, plan itineraries etc. ● Running errands for official work. ● Efficient Calendar Management, Bill payment and schedule external meetings. ● Take minutes as directed and issue the appropriate updates, ensuring all actions are carried through till closure ● Organising required meetings, coordinate with attendees. ● Carry-out due diligence for the CHIEF MENTOR as required. ● Following up on action items with the CHIEF MENTOR and his team and getting it done within timelines outlined. ● Assist the CHIEF MENTOR with Personal errands and requirements which includes: - ● Manage vendor relationships. Ensure timely maintenance of household supplies, equipment, and services in co-ordination with vendors and house staff, driver, electrician etc. ● Make necessary arrangements for children as required ● Organize and manage events, parties, and gatherings. ● Coordinate logistics, catering, and guest arrangements. ● Execute additional tasks as may be assigned by the CHIEF MENTOR’s office. ● Organize events (personal or official) and own the execution through a combination of internal teams and External vendors. Core Skills & Experience ● Proven experience of minimum 10+ years as an Executive Assistant or in a similar role with the CHIEF MENTOR’s or Founder’s office, preferably in a corporate or high-net-worth promoter led setting, preferably in the NBFC / Fintech space. ● Courteous and professional personality should be able to communicate in Hindi, English & Bengali. ● Strong organizational skills with the ability to multitask and prioritize effectively. Professional Credentials: ● First class graduate, post-graduation preferred in business administration. ● Proficiency in secretarial practices including working on Gmail, MS-Office products. What’s in it for you? ● Set your career on an exponential growth path with a start-up. ● Learning and growth! ● Exposure of working with business leaders & act as an extension to their office.