Executive Assistant-Semiconductor Vertical

Job description

Designation: Executive Assistant to CEO Job Location: Hyderabad Experience: 3-8 Years Shift: US Shift Department: CEO's Office Reporting To: Chief Executive Officer (CEO) About Cyient Semiconductor Cyient Semiconductor is a leading semiconductor design and technology services company delivering cutting-edge solutions across ASIC, SoC, Analog Mixed-Signal, Physical Design, Verification, Embedded Systems, Automotive, Industrial, Communications, and AI-driven semiconductor innovations. We are looking for a highly professional, proactive, and confidential **Executive Assistant to the CEO** who can efficiently manage executive operations, stakeholder coordination, strategic planning activities, and executive communications in a fast-paced semiconductor environment. Key Responsibilities Executive & Strategic Support - Serve as the primary point of contact between the CEO and internal/external stakeholders. - Manage the CEO's calendar, meetings, appointments, and business priorities effectively. - Coordinate leadership reviews, strategic planning sessions, board meetings, and executive presentations. - Track key organizational initiatives and ensure timely closure of leadership action items. - Support the CEO in monitoring critical business metrics and strategic objectives. Meeting & Communication Management - Organize leadership meetings, customer discussions, executive reviews, and board-level meetings. - Prepare meeting agendas, MOMs (Minutes of Meeting), action trackers, and follow-up reports. - Draft professional emails, executive communications, presentations, and business correspondence. - Coordinate with global stakeholders across different time zones. Business Operations Coordination - Collaborate with Engineering, Finance, HR, Sales, Delivery, and Operations teams. - Facilitate cross-functional communication between leadership and business units. - Support organizational events, leadership townhalls, customer visits, and executive engagements. - Monitor critical project updates and provide executive-level dashboards and reports. Travel & Event Management - Manage domestic and international travel arrangements. - Coordinate visa applications, hotel bookings, transportation, and travel itineraries. - Support executive participation in conferences, customer meetings, and industry events. Confidential Information Management - Handle highly confidential information with utmost discretion. - Maintain executive records, sensitive communications, contracts, and strategic documents. - Ensure data security and confidentiality in all executive interactions. Required Skills Core Executive Assistant Skills - Executive Calendar Management - Stakeholder Management - Leadership Coordination - Executive Communication - Business Operations Support - Meeting Management - Travel Management - Strategic Planning Support - Confidential Information Handling - Event Coordination Technical & Productivity Tools - Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) - Microsoft Teams - SharePoint - Power BI (Preferred) - Calendar & Scheduling Tools - Executive Reporting & Dashboard Preparation Behavioral Competencies - Exceptional Communication Skills - High Professionalism & Executive Presence - Strong Organizational Abilities - Attention to Detail - Problem Solving Mindset - Ownership & Accountability - Ability to Handle Multiple Priorities - Strong Interpersonal Skills - Confidentiality & Integrity Preferred Background - Experience supporting CEO, COO, President, Managing Director, or Business Heads. - Prior exposure to Semiconductor, Technology, Engineering Services, Electronics, or Product Development companies is highly preferred. - Experience working with global leadership teams and international stakeholders. - Exposure to board meetings and executive governance processes will be an added advantage. Educational Qualification - Bachelor's Degree in Business Administration, Commerce, Management, Engineering, or related discipline. - MBA will be an added advantage.