Executive Secretary

Job description

**Skill Shorthand(Mandatory).** - Provide comprehensive secretarial and administrative support to the Legal Head, ensuring smooth day-to-day operations. - Take dictation, prepare, transcribe, and proofread legal correspondence, reports, meeting minutes, and other official documents with a high degree of accuracy. - Draft, review, format, and maintain legal documents, presentations, and confidential correspondence. - Manage the Legal Head's calendar, schedule meetings, appointments, and coordinate travel arrangements. - Organize and coordinate internal and external meetings, board meetings, and legal review sessions, including preparation of agendas and meeting materials. - Maintain and update physical and electronic filing systems for legal documents, contracts, litigation records, and other confidential files. - Ensure proper documentation, tracking, and secure storage of legal records in accordance with company policies. - Coordinate with internal departments, external legal counsel, government authorities, consultants, and other stakeholders on behalf of the Legal Head. - Monitor incoming correspondence, prioritize communications, and ensure timely follow-up on pending matters. - Handle confidential information with the highest level of integrity, professionalism, and discretion. - Prepare expense statements, reports, presentations, and other administrative documents as required. - Assist in the preparation of legal documentation and ensure timely circulation of approvals and records. - Track key deadlines, legal notices, contract renewals, and compliance-related activities, ensuring timely reminders and follow-ups. - Support the Legal Head in special projects, departmental initiatives, and other assignments as required. - Perform general office administration, including maintaining office supplies, records, and departmental documentation.