Expense Management

Job description

**Responsibilities** - Review and process employee Travel & Business Expense claims submitted through the expense management system - Validate expenses against company T&E policy, approval matrix, and supporting documents. - Ensure correct GL coding, cost center allocation, and tax treatment as per guidelines. - Identify non‑compliant or incomplete claims and coordinate with employees for corrections. - Ensure adherence to audit and internal control requirements. - Respond to employee queries related to claim status, rejections, and policy clarifications via email or ticketing tool (e.g., ServiceNow). - Assist in expense reconciliation, ageing tracking, and pending claims follow‑up. - Support month‑end activities related to expense booking and closure. - Prepare basic MIS reports (pending claims, processed claims, rejection reasons). - Perform monthly sample audits of verified expenses to identify incorrect, duplicate, or forged claims against compliance and company policy. - Ensure timely processing of payment cycles (employees & corporate cards) as per defined SLAs. - Regularly reconcile data interfaces to confirm timely transaction postings across applications. - Meet SLA requirements for open BRS transactions and provide inputs to minimize manual reconciliation. **Desired Skills:** - Commerce graduate with 1+ years of experience in expense management systems, payroll modules, and financial reporting tools - Knowledge of ERP in expense reimbursement processes, payroll inputs, and compliance frameworks. - Experience in QC, reconciliations, and financial controls. - Excellent communication skills for handling employee queries and cross-functional collaboration.