Facility Executive - Soft

Job description

**Job Title** Facility Executive - Soft **Job Description Summary** **Job Description** **Facility Executive/ Facility Lead** - SPOC from C&W for the FM Housekeeping service and overall admin work at site. - Event management. - Makes periodic inspections & walkthrough of the facility and equipment to determine if janitorial, cafeteria, break out area, Pantry, and Indoor gardening. - Makes periodic inspections of the facility and equipment to determine to M&E and other services are adequate and whether repair work is needed, reviews safety equipment and procedures for adequacy. - Coordinate with the AMC vendor partner to carry out the PPM services of the critical equipments. - Monthly service invoice raising in the C&W ABS portal for the services provide at site. - Innovate, suggest, and implement energy conservation ideas. - Supervise the HK staff on daily basis of both the Fossil client location (Nebula & Indra Nagar Office) - Assigns job to the subordinates, gives instructions, maintains discipline, and resolves difficult facility upkeeping and with all safety aspects. - Co-ordinate with OEM for service obligation as per AMC & in case of breakdown of system. - Oversees the inventory and ensure the adequate stock availability in the facility (Materials like M&E material, Housekeeping consumables, Toiletries, Stationary and other Cafeteria cleaning agent). - Analyze / recommend solution on the complaint analysis in the House keeping & M&E services. - Manage the office services needed to support department operations. - Prepare shift schedule, Checklist, Job card job responsibility to all the designation of housekeeping staffs furthered to establishes and maintains essential records and files. - Prepare training schedule and deep cleaning 52 PPM planner activities - Maintain discipline and quality of work by all staff and record. - Organize and coordinate formal weekly / monthly meeting with the CW backend Ops. team and client - Conduct formal monthly meeting with sub-contractors. - Preparation of Daily, Weekly and Monthly report as per the prescribe format. - Prepare 52-week schedule to check periodic of the various equipment, operation of the equipment and preventive maintenance of the equipment. - Service reports of all service calls to maintain. - Equipment history cards to be created and maintained and to be updated by own technicians staff and vendor technicians - Breakdown tracker to be kept updated. Turnaround Time as per contract to be tracked and reported. - Oversees activities of contractors, vendor personnel, and suppliers - Supervises all activities related to facilities on a day-to-day cleaning. - Reviews the performance of support staff and oversee rotation schedules. - Inspect the facilities at least thrice a day to ensure clean and hygienic conditions. - Inspects and evaluate physical condition of the office space, toilets, cafeteria, break out area and pantry. - Regular check in all the pantry to ensure the materials expiry date and refilling of all stuffs. - To ensure the grooming of pantry staff, housekeeping staffs. - Conduct daily meetings with cleaning staff. - Provide frequent TBT training to all housekeeping staff - Direct the complaint to the concerned vendor and track till closure. - Ensure all safety guidelines/ requirements are adhered to by team members/vendors. - Support the client on the overall admin works. - Responsible for overall upkeep of the site to high standards of operations, maintenance. - Periodically review / amend checklist, operation steps, spares parts consumption analysis. INCO: Cushman & Wakefield