Facility Executive Soft Services

Job description

JLL empowers you to shape a brighter way.   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Facility Soft Services Executive Position Overview The Facility Soft Services Executive is responsible for overseeing and managing the delivery of soft services within assigned facilities. This role ensures high-quality service delivery, vendor management, compliance with service level agreements, and client satisfaction across all soft services operations. Key Responsibilities Service Delivery Management Oversee day-to-day delivery of soft services including housekeeping, pest control, landscaping, waste management, security, reception services, and other non-technical facility services. Monitor service quality through regular inspections and audits to ensure adherence to established standards and client expectations. Coordinate with service providers to address service gaps and implement corrective actions promptly. Vendor and Contract Management Manage relationships with soft services vendors and contractors, ensuring contractual obligations are met. Conduct regular vendor performance reviews and maintain scorecards to track service delivery metrics. Negotiate service level agreements and support contract renewal processes. Ensure vendors comply with health, safety, and environmental regulations. Client Relationship Management Serve as the primary point of contact for clients regarding soft services matters. Conduct regular client meetings to review service performance and gather feedback. Address client concerns and escalations in a timely and professional manner. Develop and maintain strong relationships to ensure client satisfaction and retention. Budget and Cost Management Assist in preparing and managing soft services budgets for assigned facilities. Monitor expenses and identify opportunities for cost optimization without compromising service quality. Review and approve invoices, ensuring accuracy and compliance with contracted rates. Prepare regular financial reports on soft services expenditures. Compliance and Quality Assurance Ensure all soft services operations comply with relevant regulations, policies, and industry standards. Maintain documentation including service schedules, inspection reports, incident logs, and compliance certificates. Implement quality assurance programs and continuous improvement initiatives. Coordinate health and safety audits related to soft services activities. Team Coordination and Development Supervise and coordinate soft services staff and contract personnel. Provide guidance, training, and support to ensure team members understand their responsibilities. Foster a culture of accountability, excellence, and continuous learning. Reporting and Documentation Prepare regular reports on service delivery performance, incidents, and key metrics for management review. Maintain accurate records of all soft services activities, contracts, and communications. Utilize facility management systems to track work orders, schedules, and service history. Required Qualifications Education: Bachelor's degree in Facility Management, Business Administration, Engineering, or related field. Experience: Minimum 3-5 years of experience in facility management with focus on soft services operations. Experience managing multiple vendors and service contracts. Proven track record in client-facing roles within the facility management or property services industry. Technical Skills: Strong understanding of soft services including housekeeping, security, landscaping, and waste management operations. Proficiency in facility management software and Microsoft Office Suite. Knowledge of health, safety, and environmental regulations applicable to facility operations. <span style="color:#01