Finance Specialist - Contract to Billing

Job description

JLL empowers you to shape a brighter way.   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Finance Specialist – Contract to billing    Position Summary   We are seeking an experienced Finance Specialist to manage the complete contract-to-billing lifecycle within our Finance Operations team. This role requires a detail-oriented professional with 5-6 years of proven experience in financial operations, client invoicing, and revenue recognition. The ideal candidate will serve as the primary liaison between Finance & Business team ensuring accurate and timely billing processes while maintaining compliance with company policies and regulatory requirements.     Master Data Management:   • Create and configure new client codes in PeopleSoft (PS) with accuracy • Set up new contracts in the system, ensuring all financial parameters are correctly captured • Generate and activate new project codes aligned with business requirements • Ensure all setups comply with company policies, SOX controls, and audit requirements • Complete setup activities within agreed Service Level Agreements (SLAs) Invoice Management:   • Take complete ownership of the invoicing lifecycle from initiation to client delivery with accuracy and in adherence to client and finance cut-off • Coordinate directly with Business teams for invoice preparation and address related queries including disbursement • Validate supporting documents (POs, contracts, delivery confirmations) before invoice generation • Generate accurate client invoices in PeopleSoft that fully comply with client requirements and accurately display specified information • Proven ability to coordinate across onshore/offshore teams and multiple time zones • Support month-end and quarter-end close activities related to billing • Creation of zero temps for clean up activity • Participate in process improvement initiatives and cross-training activities • Manage shared mailbox communication for billing related requests & queries Audit Support & Quality Assurance • Provide comprehensive assistance during internal and external audit processes • Ensure integrity of data is maintained and captured in accordance with defined standard procedures, company best practices, and legal regulations • Demonstrate advanced accounting knowledge and assumptions Customer Service & Communication • Deliver exceptional service aligned with agreed controls and procedures for both internal and external customers • Manage mailbox communications for request and query resolution • Demonstrate effective communication skills and client service orientation Education & Experience   • Bachelor’s degree in finance, Accounting, Commerce, Business Administration, or related field • 5-6 years of progressive experience in finance operations, billing, or revenue recognition • Mandatory: Hands-on experience with PeopleSoft (PS) Financial modules, particularly Accounts Receivable and Billing • Managing end-to-end billing processes • Experience in contract management and financial master data setup • Prior exposure to multi-entity, multi-currency billing environments preferred • Experience in supporting audits (internal/external/SOX) is highly desirable Technical Skills:   • Advanced proficiency in Microsoft excel skills • Understanding of tax concepts (VAT, GST, Sales Tax, Withholding Tax) • Experience with reporting tools (Power BI, Tableau) is a plus Core Competencies • <span style="col