Hiring For Manager Accounts Payable - Invoicing, Payments

Job description

Roles & Responsibilities **Team Leadership & Development** - Supervise, mentor, and evaluate the AP team. - Establish performance metrics (KPIs) and foster a collaborative, high-efficiency environment. **Workflow & Process Optimization** - Oversee the full cycle of AP processing, including invoice matching, coding, approvals, and disbursements. - Drive automation and continuous improvement initiatives within the ERP system. **Financial Controls & Compliance** - Maintain, enforce, and improve AP policies and internal controls to mitigate risk and prevent fraud. - Ensure compliance with GAAP and local tax regulations, such as 1099 reporting and W-9 management. **Cash Flow & Payment Management** - Manage weekly check runs, ACH/wire transfers, and credit card reconciliations. - Collaborate with the Treasury team to optimize cash flow and maximize early payment discounts. **Month-End & Year-End Close** - Lead the AP month-end close process, which includes handling accruals, journal entries, and the reconciliation of AP aging reports to the general ledger. **KPI & Metrics Management** - Track and maintain core AP Key Performance Indicators (KPIs) to monitor department health and efficiency. - Produce weekly and monthly KPI dashboards for executive leadership, highlighting metrics like Days Payable Outstanding (DPO), cost per invoice, invoice processing cycle time, and exception rates. - Utilize KPI data to identify operational bottlenecks, implement corrective actions, and optimize team workloads. **Stakeholder & Vendor Relations** - Act as the primary escalation point for complex vendor inquiries, payment disputes, and contract terms to ensure professional and timely resolution. - Collaborate closely with internal department heads, procurement, and legal teams to streamline the end-to-end purchase-to-pay (P2P) process. Candidate Profile **Education & Experience** - **Education:** Bachelors Degree in Accounting or an MBA. - **Experience:** Minimum of 10-12 years of experience in accounts payable, invoice processing, or procure-to-pay. - **ERP Experience:** 10+ years of experience working with financial ERP systems (such as SAP, JDE, and PeopleSoft). **Operational Preferences & Traits** - Detail-oriented, analytical, and leadership-driven leader. - Possesses a deep understanding of accounting principles and a track record of driving process efficiencies through automation. - Demonstrates the ability to manage workloads in a fast-paced environment. - Knowledge of Randstad operations and systems is considered an asset. - **Shift Flexibility:** Must be flexible to support the US-EST time zone (currently supporting 17:30 PM to 02:30 AM IST), including adapting to daylight saving changes once every 6 months. **What Success Looks Like** - **Accuracy:** Maintaining a near-zero error rate in invoice posting. - **Timeliness:** Reducing Days Payable Outstanding (DPO) by clearing bottlenecks in the approval workflow. - **Leadership:** Taking proactive ownership of issues from detection to resolution without needing constant supervision. Key Skills **Technical & Financial Domain Expertise** - **P2P Mastery:** Robust understanding of full-cycle P2P financial mastery and accounting policies. - **ERP Systems:** Advanced knowledge of ERP platforms like SAP, Oracle, NetSuite, JDE, PeopleSoft, and Coupa. - **Purchasing Tools:** Exposure to cloud-based purchasing tools such as Coupa and Ariba. - **Data Analytics & Tools:** Basic to advanced knowledge of MS Excel, including advanced functions like VLOOKUPs and Pivot Tables. - **Ticketing Systems:** Experience with support ticketing tools like ServiceNow or Zendesk is a plus (managing an average queue volume of 8001000 incidents per month). **Core Competencies** - **Analytical Mindset:** Ability to analyze spreadsheet data to identify trends and potential risks before they escalate. - **Process Improvement:** A proven "proactive" edge for improving existing workflows rather than just following them. - **Problem Solving:** Ability to troubleshoot issues and drive them to resolution. - **Communication:** Exceptional written and verbal communication skills for navigating sensitive vendor negotiations and interacting professionally via email/telephone with associates at every level. - **Customer Service:** Strong capabilities in providing exceptional cross-functional customer service to internal and external stakeholders. Job Type: Permanent Shift Timings: 6:30pm to 3:30am One-way cab facility Interested candidates drop your profile to ramji.sakpal@randstadusa.com