HR Admin

Job description

**Job Title: Senior HR Administrator Manufacturing** **Experience:** 8+ Years **Location:** Bangalore **Job Summary** We are seeking a highly organized and detail-oriented **Senior HR Administrator** with 8+ years of experience in a manufacturing environment. The role is focused on core HR administration, statutory documentation, payroll coordination, employee records management, and travel & administrative coordination for plant employees and management. This is a pure HR Administrative role with no involvement in recruitment, performance management, or strategic HR functions. **Key Responsibilities** **1. Employee Documentation & Records Management** - Maintain and update employee master data (permanent & contract workforce). - Issue appointment letters, confirmation letters, increment letters, ID cards, and exit documentation. - Ensure accurate filing and maintenance of employee personal files (physical & digital). - Maintain confidentiality of all employee records. **2. Attendance & Leave Administration** - Manage biometric attendance and shift records. - Monitor leave balances and approvals. - Validate overtime and shift allowances. - Prepare attendance data for payroll processing. **3. Payroll Coordination** - Compile monthly payroll inputs (attendance, OT, leave deductions, bonuses). - Coordinate with payroll team/vendor for salary processing. - Maintain payroll documentation and statutory deduction records. - Resolve employee salary-related queries. **4. Statutory Compliance Documentation** - Maintain statutory registers and records as per applicable labor laws. - Ensure compliance documentation is audit-ready. - Support labor inspections and maintain compliance trackers. - Monitor statutory documentation for contract labor. **5. Travel & Administrative Coordination** - Arrange domestic and international travel bookings (flights, rail, hotels, local transport) for plant employees and management. - Coordinate visa documentation and travel insurance when required. - Manage travel approvals and maintain travel expense records. - Liaise with travel vendors and negotiate corporate rates. - Maintain travel MIS and expense reports. **6. HR MIS & Reporting** - Prepare monthly HR reports (headcount, absenteeism, overtime, attrition). - Maintain employee database and compliance trackers. - Support internal and external audits with required HR documentation. **7. Exit & Full & Final Settlement Administration** - Process exit formalities and documentation. - Coordinate full & final settlement inputs. - Maintain exit records and statutory closure documentation. **Educational Qualification** - Graduate in any discipline. - MBA / PGDM in HR preferred. **Experience Required** - Minimum 8+ years of core HR Administration experience. - Mandatory experience in manufacturing / factory environment. - Exposure to large blue-collar workforce management. - Experience in handling corporate travel bookings and coordination.