HR BP (UK & Ireland Region)

Job description

We are seeking a proactive Senior Consultant -- HR to act as the administrative anchor for our UK\&I region. Working closely with our UK-based HR team, you will ensure our employee data is flawless, our compliance is watertight, and our day-to-day HR processes run like clockwork. ****What You'll Do:**** * Process \& Compliance Management: Own Right to Work (RTW) trackers, conduct routine personnel file audits and RTW checks for all our new starters, and strictly adhere to GDPR guidelines when handling sensitive data. * The Ultimate Chaser: Monitor probation timelines and mandatory training compliance, proactively chasing employees and line managers to ensure completion. * Lifecycle \& Surveys: Coordinate onboarding workflows, manage exit tracking, and take full ownership of our survey framework (onboarding, 5-month, 18-month surveys, etc.), compiling weekly data reports. * Benefits \& Admin Liaison: Administer our EV scheme and benefits platform, coordinate health insurance enrollments, and collate cross-departmental exit recovery updates for our C\&B team. * Coordination \& Comms: Schedule and host wellness webinars (introducing guest speakers), organize remote virtual Fun Friday events, and circulate internal communications. ****What We Are Looking For:**** * Experience: 8-10 years in HR Administration/Operations, with solid experience directly supporting a UK and/or Ireland workforce. * Skills: High-level organization, a polite yet assertive approach to chasing deadlines, strong competency in G-Suite platforms as well as MS Suite and strong reporting skills for data tracking. * Hours: 9:00 AM to 6:00 PM UK Time on a permanent basis. ****Job Specification**** ****Job Title: Senior Consultant -- HR (UK\&I)**** ****Reports To: UK\&I HR Manager**** ****Core Purpose of the Role:**** To provide comprehensive, highly organized administrative and operational support to the UK\&I workforce. The successful candidate will ensure 100% data accuracy, maintain compliance across all employee touchpoints, coordinate benefits, and track lifecycle milestones through rigorous reporting and follow-ups. ****Key Responsibilities:**** ****1. Compliance, Audits \& Data Security**** * Maintain and monitor the Right to Work (RTW) tracker for UK\&I. * Conduct regular audits of personnel files (P-files) to ensure all mandatory compliance documents are present. * GDPR Compliance: Ensure strict adherence to GDPR and data protection guidelines when handling, storing, and transferring all employee records and sensitive personal data. * Conduct initial file-gathering and administrative prep for official company accreditations. * Prepare various presentations, documents and reports utilising both G-Suite and MS Suite. ****2. Tracking, Chasing \& Survey Analytics**** * Probation Tracking: Check system reports to identify due probations; proactively chase line managers and employees to ensure timely completion within the system. * Training Compliance: Monitor mandatory training modules for UK\&I and chase employees to ensure 100% compliance. * Survey Ownership: Manage the distribution and tracking of all milestone surveys (Onboarding, 5-month, 18-month, Offboarding, etc.). * Reporting: Analyze survey data and prepare a concise weekly report on completion rates and feedback trends. ****3. Employee Lifecycle \& Benefits Coordination**** * Onboarding: Send welcome mailers, conduct RTW checks, gather onboarding documentation, and set up new starters on training modules. * Offboarding \& Recoveries: Track exits, email relevant departments to collate potential financial recoveries, and share consolidated updates directly with the Compensation \& Benefits (C\&B) team. * Benefits Admin: Assist with day-to-day admin for the Electric Vehicle (EV) scheme and benefits platform. Coordinate UK health insurance enrollments and cross-check Irish health insurance invoices. * Payroll \& Leave Support: Validate headcount details, maintain the long-leave tracker, and collate and transfer monthly onboarding documentation to the C\&B team. ****4. Engagement, Events \& Communications**** * Wellbeing Webinars: Coordinate schedules, send out invitations, introduce external/internal speakers, and host the sessions. * Culture: Organise and facilitate fun, remote virtual Friday events for all accounts; save all event media on the HR SharePoint. * Communications: Circulate regular, pre-approved internal communications regarding wellbeing, POSH, and general HR updates. * Policy Maintenance: Periodically review internal UK HR policies and handbooks to ensure formatting is clean, links work, and references to benefit platforms remain accurate. * Connect at least once per quarter with mapped employees to maintain an open HR touchpoint. * Liaise with the wider business to process Rewards \& Recognition (R\&R) admin. We are seeking a proactive Senior Consultant -- HR to act as the administrative anchor for our UK\&I region. Working closely with our UK-based HR team, you will ensure our employee data is flawless, our compliance is watertight, and our day-to-day HR processes run like clockwork. ****What You'll Do:**** * Process \& Compliance Management: Own Right to Work (RTW) trackers, conduct routine personnel file audits and RTW checks for all our new starters, and strictly adhere to GDPR guidelines when handling sensitive data. * The Ultimate Chaser: Monitor probation timelines and mandatory training compliance, proactively chasing employees and line managers to ensure completion. * Lifecycle \& Surveys: Coordinate onboarding workflows, manage exit tracking, and take full ownership of our survey framework (onboarding, 5-month, 18-month surveys, etc.), compiling weekly data reports. * Benefits \& Admin Liaison: Administer our EV scheme and benefits platform, coordinate health insurance enrollments, and collate cross-departmental exit recovery updates for our C\&B team. * Coordination \& Comms: Schedule and h