IN_Specialist 2_Accounts Payable_Finance Controller Office_IFS_Gurgaon

Job description

Job Description & Summary: Manage the end-to-end Procure-to-Pay (P2P) process for vendor invoice processing, ensuring accuracy, compliance, and timely payments. Oversee invoice validation, coding, booking, approval follow-up, exception management, and support reconciliations while maintaining strong controls and continuous process improvements in an Oracle or similar ERP environment. Job Position Title: IN\\_Specialist 2\\_Accounts Payable\\_Finance Controller Office\\_IFS\\_Gurgaon Responsibilities: - Process vendor invoices accurately and timely as per the P2P process, including receipt, validation, coding, booking, approval follow-ups, and payment preparations. - Validate invoices against purchase orders, goods/service confirmations, contracts, agreements, and approved documents before posting in the ERP system. - Perform two-way or three-way matching of invoices, purchase orders, and receipts, resolving mismatches within SLA timelines. - Ensure correct accounting by allocating invoices to appropriate GL codes, cost centres, projects, tax codes, and vendor accounts. - Apply statutory and tax compliance during processing, including TDS, GST validations, withholding tax, and vendor GSTIN checks. - Review vendor master data, invoice details, bank and tax information to identify discrepancies and prevent duplicate or incorrect payments. - Adjust advances, credit/debit notes, or recoveries as applicable to maintain accurate vendor balances. - Manage invoice exceptions, holds, rejections, and clarifications by coordinating with procurement, vendors, tax, treasury, and internal stakeholders. - Respond to vendor and internal queries within SLA, maintaining clear communication and audit trails. - Maintain complete supporting documentation for audit, controls, and compliance purposes. - Prepare and support AP reports including ageing, pending approvals, exceptions, SLA performance, vendor reconciliation, and open items. - Support vendor statement reconciliations, year-end confirmations, and timely closure of open items. - Operate Oracle or other ERP applications (Accounts Payable and Projects modules) ensuring adherence to process controls. - Identify and contribute to continuous process improvements, automations, and control enhancements in P2P invoice processing. - Demonstrate ownership, attention to detail, customer orientation, and governance adherence. Mandatory skill sets: - Strong accounting knowledge and taxation background (TDS, GST). - Proficiency in Oracle ERP and MS Office applications. - Excellent written and verbal communication skills. - Strong attention to detail with ability to identify errors and discrepancies. - Ability to work under pressure and meet deadlines. - Experience working in a project accounting environment. - High integrity and commitment to governance standards. Preferred skill sets: - Energetic, highly motivated with an enquiring mind and passion for excellence. - Experience with invoice exception handling and cross-functional coordination. - Ability to contribute to process standardisation and automation initiatives. Years of experience required: 2-3 Years Education qualification: B.Com, M.Com, or MBA in Finance