Offer To Order - Government & Premier accounts

Job description

**Job Description – OTO Government & Premier Accounts** Key Roles & Responsibilities **Tender Submission** - Issuing MAF (authorization) - Coordination with various internal stakeholders (Product Managers, Commercial, Service, BU, Legal, Compliance, Regulatory, Logistics) - Preparing brief tender summary for discussions with management about the details pertaining to a specific tender. - Preparation of representation letters for Prebid in regard to changes in technical specifications and tender terms. - Arranging documents for technical bid submission and coordination with finance stakeholders for financial bid. - Ensuring the transparency and completion of tenders with 100% accuracy in technical bids and to meet TAT for bid submission as per the timelines. - Taking inputs/ approval for legal, compliance, CS - Sending emails for PM20/ PM40 approvals **EMD & Guarantees** - To prepare EMD’s in the form of DD, FDR’s, Bank Guarantees, Online Payment/NEFT as per tender requirements. - To coordinate for other departments (eg GBS, CF team) for releasing EMD payments. - To prepare PBG’s/performance security deposit against contracts/customer orders. - To coordinate with banks for Guarantees and DD collection. - Keeping a record of all the EMD's by maintaining a tracker and follow ups with the KAM/Sales colleagues for EMD return/refund & further cancellation of EMD’s and guarantees. **GeM Portal** - To upload products of DX portfolio on GeM portal. - To raise requests for category creation/specification amendments as and when required. - To update products/inventory status on regular basis. - To download contracts and raise invoices against supplies in the portal, monitor the payment of instruments sold. - To manage OEM panel and have a check on the reseller activities. **Other Activities** - Tracking - Tracking of tenders by maintaining tender tracker/ automated tool and keeping a close eye on the progress of tenders at various stages. - Price Intels - Providing insights of prices by preparing price intel of various modalities available in the Public domain. - Registration/renewal of our organization on various E-procurement login platforms. - Post tender evaluation of bids/ participants/ model quoted and pricing for future decision making To arrange Affidavits/stamp papers/Notarized documents for tenders and follow ups with global/regulatory for critical documents like MAF/Licenses/FDA and other important certificates required for submission in tenders. **Corporate Lead** - Act as a Controller for all Corporate accounts which constitutes ~35% of overall business. - Structuring as well as restructuring of Corporate deals. - Meeting with Corporate customers as Commercial Controller. - Supporting Corporate & Government Head for the business review. - Review of Contract compliance of Corporate accounts. - Responsible for profitability of all Corporate/ Chain labs customers. - Offer submission to Corporate customers. - Agreement discussion with respect to commercial, legal, service clauses for Corporate customers.