Officer - HR Operations

Job description

Job Description 1. POSITIONDESCRIPTION JOBTITLE Officer-HROperations GRADE DM-II DEPARTMENT HumanResources LOCATION HO SUB-DEPARTMENT Operations TYPEOF POSITION Full-time REPORTSTO Manager- Operations REPORTINGINTO NA 1. ROLEPURPOSE OBJECTIVE - Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation. - Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS. - Responsibleto raise ticket with the vendor to resolve software/systemrelated issues that cannot be resolved within internal matrix ofescalation - Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines. - Responsiblefor scanning, uploading and maintaining corporate employeespersonal files and conducting quality checks to ensure propermaintenance of employee personal files in the regions. - Responsibleto provide Document Management System and Human ResourceManagement Software related inputs for preparation of HR monthlyscorecards. - Responsiblefor real time updation of information in HRMS, file trackers andmaintaining the audit trail. - Responsibleto liaison with regions to conduct necessary quality checks atregular intervals. 1. SIZEOF THE ROLE FINANCIALSIZE NON-FINANCIALSIZE - CAPEX/ OPEX Budgets resting with the role - KeyProjects handled - KeyPolicies drafted - Keyregulatory reports submitted 1. KEYDUTIES RESPONSIBILITIES OF THE ROLE **Business/Financials** - Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation. - Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines. - Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS. - Tofollow up with Regional HR SPOCs to ensure mandatory documentsare collected within defined timelines. - Toensure all necessary updation of documents in DMS, across allregions by closely coordinating with the Regional HR SPOCs. - Toconduct random audit of DMS, across all regions to ensurecompliance of processes and checklist. - Tomaintain HR Records and systems. **Customer** - Toprepare headcount related data for various stakeholders. - Toprepare and circulate Telephone Directory to all employees everymonth, by making necessary updation in the directory. - Tomaintain annual leave plan for all corporate employees, andensure maintenance of the same in the regions. - Toadminister leave and attendance by sending out weekly absentreports to all regions. - Totrack and maintain monthly Loss of Pay record of corporateemployees. **InternalProcess** - Toensure timely updation in systems as and when needed. - Toraise ticket with the vendor to resolve issues that cannot beresolved within internal matrix of escalation. **InnovationLearning** - Toadhere to the process of performance appraisal. - Tobe abreast with latest changes in policies, processes andsystems. 1. MINIMUMREQUIREMENTS OF KNOWLEDGE SKILLS Educational Qualifications - Graduate/Masterin Business Administrations/Human Resources Experience - 2-4years of experience in handling HRMS Certifications - NA FunctionalSkills - Proficiencywith MS Office Applications especially MS Excel/MS outlook - Knowledgeof HR fundamentals - Strongdata management skills - Analyticsskills - Processdocumentation BehavioralSkills - Communicationand interpersonal skills - customerservice skills - Attentionto details - Self-DrivenResult Oriented Competencies - Execution - Planningand Organizing - Collaborating 1. KEYINTERACTIONS INTERNAL EXTERNAL - HumanResource Team - Otherstakeholders (Marketing, Admin Infra, Audit, Risk,Compliance, SQ, Finance, IT and Legal teams) - Vendors - Auditors PREPAREDBY DATE REVIEWEDBY DATE LASTUPDATED BY DATE