Officer - HR Operations

Job description

Job Description 1. POSITIONDESCRIPTION JOBTITLE Officer-HROperations GRADE DM-II DEPARTMENT HumanResources LOCATION HO SUB-DEPARTMENT Operations TYPEOF POSITION Full-time REPORTSTO Manager- Operations REPORTINGINTO NA 1. ROLEPURPOSE OBJECTIVE • Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation. • Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS. • Responsibleto raise ticket with the vendor to resolve software/systemrelated issues that cannot be resolved within internal matrix ofescalation • Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines. • Responsiblefor scanning, uploading and maintaining corporate employeespersonal files and conducting quality checks to ensure propermaintenance of employee personal files in the regions. • Responsibleto provide Document Management System and Human ResourceManagement Software related inputs for preparation of HR monthlyscorecards. • Responsiblefor real time updation of information in HRMS, file trackers andmaintaining the audit trail. • Responsibleto liaison with regions to conduct necessary quality checks atregular intervals. 1. SIZEOF THE ROLE FINANCIALSIZE NON-FINANCIALSIZE • CAPEX/ OPEX Budgets resting with the role • KeyProjects handled • KeyPolicies drafted • Keyregulatory reports submitted 1. KEYDUTIES RESPONSIBILITIES OF THE ROLE Business/Financials • Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation. • Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines. • Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS. • Tofollow up with Regional HR SPOCs to ensure mandatory documentsare collected within defined timelines. • Toensure all necessary updation of documents in DMS, across allregions by closely coordinating with the Regional HR SPOCs. • Toconduct random audit of DMS, across all regions to ensurecompliance of processes and checklist. • Tomaintain HR Records and systems. Customer • Toprepare headcount related data for various stakeholders. • Toprepare and circulate Telephone Directory to all employees everymonth, by making necessary updation in the directory. • Tomaintain annual leave plan for all corporate employees, andensure maintenance of the same in the regions. • Toadminister leave and attendance by sending out weekly absentreports to all regions. • Totrack and maintain monthly Loss of Pay record of corporateemployees. InternalProcess • Toensure timely updation in systems as and when needed. • Toraise ticket with the vendor to resolve issues that cannot beresolved within internal matrix of escalation. InnovationLearning • Toadhere to the process of performance appraisal. • Tobe abreast with latest changes in policies, processes andsystems. 1. MINIMUMREQUIREMENTS OF KNOWLEDGE SKILLS Educational Qualifications • Graduate/Masterin Business Administrations/Human Resources Experience • 2-4years of experience in handling HRMS Certifications • NA FunctionalSkills • Proficiencywith MS Office Applications especially MS Excel/MS outlook • Knowledgeof HR fundamentals • Strongdata management skills • Analyticsskills • Processdocumentation BehavioralSkills • Communicationand interpersonal skills • customerservice skills • Attentionto details • Self-DrivenResult Oriented Competencies • Execution • Planningand Organizing • Collaborating 1. KEYINTERACTIONS INTERNAL EXTERNAL • HumanResource Team • Otherstakeholders (Marketing, Admin Infra, Audit, Risk,Compliance, SQ, Finance, IT and Legal teams) • Vendors • Auditors PREPAREDBY DATE REVIEWEDBY DATE LASTUPDATED BY DATE