Payroll & Benefits Specialist (US & Canada)

Job description

**Job Title: Payroll & Benefits Specialist (US & Canada)** **Location : Greater Noida (In-office) | 5 Days Working** **Role Overview** The Assistant Manager/Manager US & Canada Payroll & Benefits Administration is responsible for end-to-end payroll operations, statutory compliance, and benefits administration across the United States and Canada. This role ensures accurate, timely, and compliant payroll processing while acting as a subjectmatter expert (SME) on regional payroll regulations, benefits programs, and employee query resolution. **Key Responsibilities** **1. Payroll Management (US & Canada)** - Ensure Timely submission of payroll Inputs for US and Canada on a bi-weekly, semi-monthly, and monthly cycle. - Ensure accuracy of employee compensation, bonuses, overtime, incentive payouts, and variable pay. - Validate payroll inputs including new hires, terminations, compensation changes, benefits deductions, leaves, garnishments, and tax modifications. - Perform payroll reconciliation, variance analysis, and final signoff. - Coordinate with Finance Team to ensure seamless processing. - Maintain compliance with federal, state/provincial, and local payroll regulations. **2. Benefits Administration** - Administer US and Canadian employee benefits programs: - Health, dental, vision - 401(k) / RRSP - Life insurance, disability plans - Flexible Spending Accounts (FSA) / Health Spending Accounts (HSA) - Paid time off (PTO) and leave programs - Manage annual open enrollment, vendor coordination, and employee communication. - Audit benefits enrollment, deductions, and employer contributions monthly. - Address employee queries regarding benefits, eligibility, claims, and coverage. **3. Compliance & Reporting** - Knowledge of compliance with US federal/state (FLSA, IRS, DOL) and Canadian federal/provincial regulations (CRA, ESA). - Prepare payroll reports for finance, audit, and leadership teams. - Implement policy changes driven by regulatory updates. **4. Process & Controls** - Establish and improve SOPs, controls, and audit frameworks. - Drive automation and system enhancements in payroll and benefits processes. - Partner with HRBPs, Finance, and Legal teams on cross-functional initiatives. **5. Employee Support** - Resolve complex payroll and benefits queries within SLA. - Support onboarding, exit processes, and employee life-cycle events. - Conduct employee sessions/trainings on payroll & benefits topics. **Skills & Competencies** **Technical Skills** - Strong knowledge of US & Canada payroll laws and statutory frameworks. - Experience with payroll platforms: ADP, Ceridian, Workday, Kronos, or similar systems will be an added advantage. - Expertise in benefits administration for North America. - Advanced Excel skills and good understanding of HRIS systems. **Soft Skills** - Excellent analytical and problemsolving abilities. - High attention to detail with strong organizational capability. - Strong communication and stakeholder management skills. - Ability to work in fast-paced, dynamic environments. **Education & Qualifications** - Bachelors degree in HR, Finance, Accounting, or related field. - Preferred certifications: - **CPP (Certified Payroll Professional)** - **FPC (Fundamental Payroll Certification)** - **Canadian Payroll Compliance Practitioner (PCP)** - 68 years of handson payroll & benefits experience in the US and/or Canada region. **Key Performance Indicators (KPIs)** - Accuracy in payroll processing. - Compliance adherence (zero noncompliance incidents). - Timely query resolution. - Data quality and audit readiness. - Successful execution of year-end payroll cycles.. **Must Have** - US Payroll - US Benfits - Canada Payroll - Canada Benefits **Work Mode** - **In-office (Greater Noida)** - **5 days a week** - Must be comfortable working in **US-aligned shifts**