Procurement Associate

Job description

**Associate – Procurement** **Zolo** Source smart. Control costs. Keep operations moving. **Why this role exists** At Zolo, operations run on thousands of small decisions made every day. Every property launch, resident move-in, maintenance activity, housekeeping operation, and guest experience depends on materials being available at the right time, at the right quality, and at the right cost. Procurement is not simply purchasing. It is the function that ensures the business never slows down because something was unavailable, delayed, overpriced, or poorly planned. This role exists to ensure operational teams receive the materials they need without disruption while maintaining strong vendor relationships, inventory discipline, and commercial prudence. A great Procurement Associate does more than raise purchase orders. They coordinate across teams, follow through relentlessly, maintain data accuracy, and ensure every procurement decision supports operational efficiency and cost control. **Your mandate is clear** - Ensure timely procurement of operational and project requirements - Coordinate effectively with vendors, warehouses, and internal stakeholders - Maintain procurement accuracy and process discipline - Support inventory availability and prevent stock disruptions - Build strong vendor relationships and ensure timely deliveries - Contribute to cost optimization through disciplined procurement practices This is not simply an administrative role. It is an operations enablement role. **About Zolo** Finding dependable accommodation has historically been fragmented and inconsistent. People settled for compromises because the system offered few trustworthy options. Zolo reimagined living and hospitality as a connected journey. Zolo Coliving simplifies urban living. Z Vacations enables meaningful travel experiences. Z Hotels serves the modern traveler with consistency, warmth, and operational discipline. Today, over 100,000 people trust Zolo across different phases of life. Our ambition is to build the most trusted living and hospitality ecosystem for the new generation by partnering deeply with property owners who think long term. **What you will be responsible for** **1. Manage Procurement Operations** Support end-to-end procurement activities from material request to purchase order. Coordinate with internal teams to understand procurement requirements. Track procurement requests and ensure timely execution. Support urgent and critical procurement requirements when needed. **2. Vendor Coordination & Follow-Up** Coordinate with vendors for quotations, deliveries, and documentation. Ensure timely communication and follow-up on open orders. Maintain vendor records and procurement documentation. Support onboarding of new vendors and collection of required documents. **3. Inventory & Supply Support** Monitor material availability for assigned categories. Coordinate with warehouse teams on stock availability and replenishment. Support inventory planning to avoid stock shortages and excess inventory. Escalate potential supply risks proactively. **4. Procurement Tracking & Reporting** Maintain procurement trackers with accuracy and discipline. Update order status and delivery schedules regularly. Generate procurement reports and data summaries. Support reporting and analysis through Excel and procurement systems. **5. Cost & Process Discipline** Compare quotations and support vendor evaluation activities. Follow procurement policies, approval workflows, and documentation standards. Maintain audit-ready procurement records. Support initiatives that improve procurement efficiency and cost control. **6. Stakeholder Coordination** Work closely with Operations, Projects, Warehouse, Finance, and Vendor teams. Ensure procurement timelines align with business requirements. Provide regular updates on procurement status and delivery commitments. Support smooth execution across multiple ongoing requirements. **What success looks like after 6–12 months** - Procurement requests are processed accurately and on time - Minimal stock-outs due to procurement delays - Strong follow-up discipline with vendors and stakeholders - High accuracy in procurement trackers and documentation - Reliable procurement reporting and data management - Improved procurement turnaround times - Operations teams trust procurement execution and responsiveness **Who this role is for** You will likely thrive here if: - You enjoy coordinating with multiple stakeholders - You are highly organized and detail-oriented - You follow through until tasks are completed - You enjoy solving operational challenges - You are comfortable working with data, trackers, and processes - You take ownership of timelines and commitments - You believe discipline and consistency create operational excellence **Experience we value** For Freshers - Bachelor's degree in Commerce, Business Administration, Supply Chain, Operations, or related fields - Strong learning agility and willingness to build a career in procurement - Basic Excel proficiency - Good communication and coordination skills For Experienced Candidates - 1–4 years of experience in Procurement, Purchase, Supply Chain, Inventory, Warehouse Coordination, or Operations Support - Exposure to procurement processes and vendor coordination - Experience working with procurement trackers, inventory monitoring, or purchase orders - Familiarity with ERP or procurement management systems is preferred Experience in hospitality, real estate, facility management, retail, project procurement, or supply chain operations will be an advantage. Ownership, discipline, and follow-through are more important than years of experience alone. **The impact you will have** - You ensure operations never stop because of procurement delays - You influence cost efficiency across the business - You help maintain inventory reliability and supply continuity - You streng