Project Coordinator

Job description

**Summary** We are seeking a highly organized and detail-oriented Project Coordinator to support project delivery and operations. The ideal candidate will play a key role in managing timesheets, invoices, forecasts, and stakeholder communications, ensuring coordination between cross-functional teams. This role requires strong organizational, financial, and communication skills to support day-to-day project execution and long-term strategic goals. **Key Responsibilities** Track and manage billable and non billable resource timesheet submissions and approvals, ensuring accuracy and compliance with process. Support/Assist delivery managers on project setups, planning and execution by monitoring deliverables, deadlines, and milestones, ensuring timely and quality outcomes. Validate, track and approve invoices in accordance with client contracts and billing schedules. Assist delivery managers/directors in maintaining project financials, including forecasting, tracking actuals, and managing accruals for month-end and quarter-end reporting. Maintain and track project contracts, SOWs, POs and change orders. Ensure compliance with contractual terms and support new contract setups, contract renewal or closure processes. Identify AR/AP issues, ensure timely invoice reconciliations and collections, and support Ad Hoc reconciliation activities. Engage with internal (Team Leads) and external stakeholders (Onshore and Delivery Management Team) to facilitate communication, gather project updates, and address issues proactively. Coordinate with teams across departments such as Contracts, Billing, Finance, onboarding, Delivery, and Procurement to ensure alignment and smooth project execution. Support operational initiatives, optimize internal processes, and contribute to the continuous improvement of project governance and reporting practices. Familiarity with the incident management process, coordinate and resolve incidents efficiently to minimize impact on business operations and ensure timely communication with stakeholders. Support Project Admin activities including managing various trackers, cost reclass requests, rate change requests, adjustments and variance reporting. **Qualifications** Bachelors degree in Business Administration, Project Management, or a related field. 4+ years of experience in a project coordination or similar operational role. Proficiency in Google Office Suite (especially G-Sheets), and familiarity with project management tools (e.g., Ivanti, Smartsheet). Strong organizational, analytical, and communication skills. Understanding of project financials and contract management is a plus. Ability to manage multiple tasks and work collaboratively in a dynamic environment. **Preferred Skills** Certification in project management (e.g., PMP, CAPM, Prince2, ITIL, Six Sigma) is an advantage. Experience working in cross-functional and global team environments. Familiarity with finance and operations tracking.