Project Specialist - Global Meetings & Events

Job description

Job title: Project Specialist - Global Meetings & Events  • Hiring Manager: Project Manager  • Location: Hyderabad     About the job:  Sanofi is an innovative global healthcare company headquartered in Paris, France with one purpose: Chase the miracles of science to improve people’s lives.  We are dedicated to making a positive impact on the lives of the patients and families we serve, and we accomplish our goals through world-class research and with the compassion and commitment of our employees.     The company is focused on accelerating development to deliver breakthrough medicines and vaccines to patients, delivering excellence though Diversity.    Sanofi operates in 90 countries with 91 000 employees worldwide, working in 59 manufacturing and 20 Research & Development (R&D) sites. In 2022 business net income was €10.3 Billion, delivered by 4 Global Business Units: Specialty care, Consumer Healthcare, Vaccines & General Medicines.  Sanofi covers major therapeutic areas, including immunology, cardiovascular, diabetes, oncology, rare diseases, etc.   Sanofi Business Operations (SBO) is designed to centralize processes and activities to support global medical business units and medical office.  The Sanofi Business Operations is built to reduce reliance on external services providers and facilitate the development of internal expertise. The Sanofi Business Operations will leverage untapped combination of talent pool.      Main responsibilities:  The overall purpose and main responsibilities are listed below:  Project Specialist will be responsible for processing contracts and related documents, connecting with stakeholders, and tracking ongoing work.  • Production: Support scientific events activities & external expert engagements. Process contract and related documents within defined timelines. Check country specificities and handle queries received from country approver and/or external experts. Timely follow-ups with event leads, country approvers, and external experts • Project Planning: Ensure delivery of ongoing projects as per agreed timelines. Ensure to follow defined/agreed quality parameters before sending out deliverables to the stakeholders   • Track ongoing projects on regular basis and take required actions. Support adherence to associated compliance related activities and approvals (taking accountability for compliance with internal customer)  • Stakeholder Management: Maintain effective working relationship with stakeholders and work with them to provide solutions on ongoing issues/problems. Regular connects with event leads, project requestors, and End-to-End contracting leads. Mentor the team on day to day as well exceptional cases, situations. Managing complex projects and interacting with local affiliate/country approvers/BU to discuss over the hospitality. Training management on overall E2E activities (Whenever required). Driving the meetings with stakeholders and providing the project status. Manage challenges related to contracting tools (Vendor onboarding, OneCRM Profile creations (US), other technical issues in tools)  • Events: Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders. Adhere to company policies, particularly those related to transparency and compliance. Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third-party agency. Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management. Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved. Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management platform, SpotMe and CVent, as well as other meeting technology solutions. About you: • Experience: Post Graduate degree in any work stream with >4 years of experience, life sciences degree is preferred   • Soft skills: Stakeholder & Project management; communication skills; and ability to work independently and within a team environment. User and Data Management. Planning and analytical skills <li