Purchase Clerk

Job description

**1.Role Overview** - Job Title (EU): Purchasing Clerk, Buyer - Proposed Job Title (GBS): - Department / Function: Purchasing - Reports To (EU): Plant Purchasing Manager - Proposed Reporting Line (GBS): - Location (EU): Wiesbaden DE17 - New Location (GBS): - Employment Type: (Full-time / Contract / Remote) Full Time **2. Purpose of the Role** Brief summary (35 lines): Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders. Why does this role exist? - Purchase needed material - What value does it deliver to the business? - Supply guarantee for the plant **3. Key Responsibilities** List core duties (group into categories if possible): Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders. Preparing larger contract agreements (effort related to contract conclusion). Analyzing current procurement processes, identifying process inefficiencies, and initiating and implementing process optimizations. Project-oriented handling of, among other things, supplier consolidations, supplier sourcing, and supplier transitions. Proactive involvement in the digitalization of purchasing processes (e.g. use of new software, SAP add-ons, expansion of catalog-based purchasing, expansion of eprocurement and einvoicing). Initiating procurement activities (collecting and aligning all relevant information regarding prices and volumes, suppliers, all relevant technical and quality-related aspects, as well as commercial and operational framework conditions) in close coordination with all internal contacts and in compliance with legal and corporate-specific requirements. Conducting negotiations on quantities within the defined scope, prices (within specified limits), delivery terms, transport responsibilities, cost sharing, payment terms, etc., in both German and English. Reviewing and ensuring supplier capacities. Reviewing and drafting contracts in German and English (no signing authority). Preparing and coordinating tenders (collecting information, forwarding it to suppliers, consolidating and updating data, and managing internal and external communication with all relevant partners). Conducting supplier and market analyses, developing proposals based on the results, and implementing them in coordination with Purchasing Management. Independently managing and implementing defined purchasing projects. Ensuring compliance with agreed KPIs, including reporting. Cooperation with the companys global purchasing structures. **A. Daily Tasks** **B. Weekly / Monthly Tasks** C. Stakeholder Interaction - Internal: all departments - External: suppliers - **4. Process & Workflow Mapping** - Key processes handled: - Step-by-step workflow (attach SOP if available) - Systems/tools used: SAP - (e.g., ERP, finance systems, HR software) - Dependencies (teams, approvals, inputs required): **5. Skills & Experience Required** **Essential Skills** **Speaking English and german** **Desirable Skills** **Language Skills** **Speaking English and german** **Qualifications** **Admin education** Experience Level - (e.g., 24 years, industry-specific knowledge) - 3-5 years **6. Knowledge Transfer Requirements** - Is there existing documentation? (Yes/No) - yes - Training required: - Shadowing period: 3-6 month - Reverse shadowing: - Estimated transition timeline: - Key risks during transition: **7. Performance Metrics (KPIs)** - Output targets: - Quality measures: - SLAs / turnaround times: - Reporting requirements: - Performance assessment of new person in new job. **8. Working Model & Hours** - EU working hours: 35h/week - Proposed (GBS) working hours: - Overlap required with EU team: - Shift pattern (if any): **9. Compliance & Legal Considerations** - Data sensitivity level: - GDPR / data protection considerations: - Regulatory requirements (if any): - Access restrictions / approvals needed: **10. Technology & Access** - Systems access required: SAP - Hardware requirements: - VPN / security setup: - Licenses needed: **11. Cost & Commercial Considerations** **12. Communication Plan** - Key stakeholders: all internal departments - Communication frequency: - Escalation points: works council **13. Risks & Mitigation** **14. Approval & Sign-off** - Hiring Manager: Jrgen Schneider - HR: Andreas Br - Finance: Axel Korn Date: