Purchasing Clerk

Job description

**1. Role Overview** - Job Title (EU): Purchasing Clerk, Buyer - Experience: 3-5 yrs - Job Location: Pune **2. Purpose of the Role** Brief summary: Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders. Why does this role exist? - Purchase needed material - What value does it deliver to the business? - Supply guarantee for the plant **3. Key Responsibilities** List core duties (group into categories if possible): - Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders. - Preparing larger contract agreements (effort related to contract conclusion). - Analyzing current procurement processes, identifying process inefficiencies, and initiating and implementing process optimizations. - Project-oriented handling of, among other things, supplier consolidations, supplier sourcing, and supplier transitions. - Proactive involvement in the digitalization of purchasing processes (e.g. use of new software, SAP add-ons, expansion of catalog-based purchasing, expansion of e‑procurement and e‑invoicing). - Initiating procurement activities (collecting and aligning all relevant information regarding prices and volumes, suppliers, all relevant technical and quality-related aspects, as well as commercial and operational framework conditions) in close coordination with all internal contacts and in compliance with legal and corporate-specific requirements. - Conducting negotiations on quantities within the defined scope, prices (within specified limits), delivery terms, transport responsibilities, cost sharing, payment terms, etc., in both German and English. - Reviewing and ensuring supplier capacities. - Reviewing and drafting contracts in German and English (no signing authority). - Preparing and coordinating tenders (collecting information, forwarding it to suppliers, consolidating and updating data, and managing internal and external communication with all relevant partners). - Conducting supplier and market analyses, developing proposals based on the results, and implementing them in coordination with Purchasing Management. - Independently managing and implementing defined purchasing projects. - Ensuring compliance with agreed KPIs, including reporting. - Cooperation with the company’s global purchasing structures. **A. Daily Tasks** **B. Weekly / Monthly Tasks** C. Stakeholder Interaction - Internal: all departments - External: suppliers - **4. Process & Workflow Mapping** - Key processes handled: - Step-by-step workflow - Systems/tools used: SAP - (e.g., ERP, finance systems, HR software) - Dependencies (teams, approvals, inputs required): **5. Skills & Experience Required** **Essential Skills** **Speaking English and German**