Regional Administration Executive

Job description

**Job Requirements** Administration & Facilities Management: • Oversee administrative operations including facilities, housekeeping, pantry, utilities, transport, and support services across locations. • Ensure availability and upkeep of office infrastructure, assets, and amenities. • Prepare, manage, and monitor administration and facilities budgets with focus on cost optimization. • Maintain accurate documentation, records, MIS, and audit-ready reports. Security Management: • Manage end-to-end security operations including guarding services, access control, surveillance systems, and incident management. • Deploy, monitor, and evaluate security personnel across locations. • Conduct regular security risk assessments, inspections, and drills. • Coordinate with local authorities such as Police, Fire, Municipal bodies, Guard Boards, and other regulatory agencies. Vendor & Contract Management: • Identify, onboard, negotiate, and manage vendors for administration, facilities, and security services. • Monitor service level agreements (SLAs), conduct performance reviews, and manage renewals. • Validate invoices, resolve discrepancies, and ensure timely payments. Inventory & Asset Management: • Manage inventories of consumables, stationery, uniforms, admin assets, and equipment. • Conduct periodic physical verification and address variances or losses. Compliance, Safety & Risk: • Ensure compliance with statutory and regulatory requirements related to administration, security, and safety. • Support internal and external audits and implement corrective actions. • Implement SOPs for safety, emergency preparedness, disaster management, and HSE initiatives. Team & Stakeholder Management: • Lead, guide, and supervise administrative executives, supervisors, and outsourced staff. • Coordinate with HR, Finance, IT, Projects, and Business teams for seamless service delivery. • Act as single point of contact for all administration and security-related matters at assigned locations. **Work Experience** Key Skills & Competencies • Strong knowledge of administration, facilities, and security operations • Vendor negotiation and contract management skills • Budgeting, cost control, and MIS management • Knowledge of local statutory and regulatory requirements • Leadership, communication, and stakeholder management • Problem-solving, risk mitigation, and crisis handling abilities Qualifications & Experience • Graduate / Post Graduate (MBA / PGDM preferred) • 8–12 years of experience in Retail Administration, Security, and Housekeeping • Experience managing multi-location retail operations • Marathi preferred with proficiency in English