Senior Associate / Lead - FFE

Job description

**About Us** Launched in 2017, WeWork India is one of India’s leading premium flexible workspace operators - GPTW certified (Nov 2024 – Nov 2025, Dec 2025 – Dec 2026). WeWork India has been the largest operator by total revenue for the past three fiscal years. Since its inception, WeWork India has expanded across 8 cities in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad, with 76 operational centres spanning 8.2 million square feet (as of December 2025). WeWork India has played a significant role in the growth of the flexible workspace sector and contributed to the evolution of its products and services, providing customised and curated solutions for various office space needs. **Senior Associate / Lead - FFE** **Job Description** The key responsibility includes handling efficiently all the procurement activities related to office Furniture, Lounge furniture, A&G, Commercial Equipment’s, Pantry Consumables, HK equipment’s, Office accessories etc. **Role And Responsibilities** - Vendor Development: Identify an appropriate and sufficient number of vendors with the ability to deliver as per requirements. Study their production capacities, quality, and costs. Assess, register, and empanel-approved vendors. Maintain a ready-to-use vendor data and register for each item of purchase. - Develop and establish pre-arrangements with suppliers of material required on a constant basis and on short notice. - Based on purchase planning for each project, consolidate the similar material requirements for all ongoing projects, with a view to obtain the best prices due to advantages of scale. - Perform price benchmarking with the market on a periodic basis. - Assist in preparation of the budget. - Leverage innovation coming from suppliers. - Support the design manager/team in STD/ID to value engineers, and design change management. - Coordinate with planning, budgeting functions, and the project manager, for gathering and assessing purchase requirements for a project. Understand the specifications, material requirement flow, and schedule. Obtain BOQs / material lists and construction schedule from the project manager. - Provide procurement market and preferred supplier information at an early stage to optimize supplier selection, internal workflows and processes - Plan for each project, in line with the construction schedule keeping in mind the delivery periods and approvals by architect / consultants / quality engineer. - Rate analysis of the key items & pre tender estimates. - Ensure that mitigation of procurement risks, changes to original scope of supply and potential claims are defined & covered in valid contracts. - Issue purchase orders on time so as to ensure delivery as per site requirements. - Follow up on deliveries in transit/part deliveries to ensure that materials reach on time - Evaluate the performance of suppliers on all relevant parameters impacting project delivery. **Report and recommend corrective actions** - Carry out the corrective and preventive actions based on discussion and decision on performance evaluation - Synchronize the purchase process with the ERP system. Constantly review the effectiveness of the system and suggest ways to streamline and improve - Constantly strive to enhance professional and interpersonal skills - Develop and maintain cordial and professional relationships with internal and external stakeholders **Desired Candidate Profile** - Bachelor’s degree /architectural engineering or equivalent education will be preferred. - 4 to 7 years of work experience in Commercial Furniture Industry - Familiar with FFE items and cost and basic Knowledge of the same. - Should have a good awareness of technical specifications in realty projects. Hands-on experience & knowledge of material specifications. - Should possess good networking in the industry among vendors that facilitates quick response. - Should have exposure to working in a system-driven environment. - Should be computer literate with operational skills in MS Office, communication through internet, standard software and ERP. - Hands on experience in Excel will be preferred.