Senior Coordinator Facility - Navi Mumbai

Job description

**Senior Coordinator - Facility** **Job Description** The Senior Facility Coordinator is responsible for overseeing day-to-day facility operations, ensuring a safe, efficient, and compliant workplace environment. The role involves close coordination with landlord, managing vendor services, maintenance activities, statutory compliance, safety requirements, and supporting business continuity across assigned facility. **Facility Operations** - Manage daily facility operations to ensure smooth functioning of office infrastructure and services. - Monitor preventive and corrective maintenance activities for HVAC, electrical, plumbing, UPS, FAS etc. - Conduct regular facility inspections and identify operational risks. - Coordinate workplace readiness and support business requirements. - Prepare monthly muster roll and submission for the wages. **Vendor Management** - Manage housekeeping, cafeteria, pest control, transport, and other facility service providers. - Track vendor performance against SLAs and KPIs. - Review service reports and ensure timely corrective actions. - Process work orders, purchase requests, and service invoices on time. **Health, Safety & Compliance** - Ensure compliance with local regulations, building standards, and company policies. - Conduct safety audits and workplace inspections. - Support emergency response planning, fire drills, and evacuation exercises. - Ensure all statutory certifications and permits are maintained and renewed on time. **Asset & Infrastructure Management** - Maintain facility asset inventory and records. - Coordinate repairs, replacements, and upgrades of facility equipment. - Support space planning and workplace improvement initiatives. **Stakeholder Management** - Act as the primary point of contact for facility-related issues. - Coordinate with landlords, building management, contractors, and internal stakeholders. - Ensure timely resolution of employee service requests and escalations. **Financial & Reporting Responsibilities** - Monitor facility-related expenses and budgets. - Review and validate vendor invoices. - Timely submission of monthly office rental invoice to avoid any interest from landlord. - Prepare monthly reports covering maintenance activities, incidents, compliance status, and cost management. - Identify opportunities for operational efficiency and cost savings. **Project Coordination** - Support office moves, expansions, renovations, and facility improvement projects. - Coordinate project schedules, contractors, and stakeholder communications. **Qualifications** - Bachelor's Degree or Diploma in Facilities Management, Engineering, Business Administration, or related field. - Minimum 3-5 years of experience in Facilities Management, Workplace Services, or Building Operations. **Required Skills** - Facility Operations Management - Vendor & Contract Management - Health, Safety & Environment (HSE) - Project Coordination - Budget Management - Workplace Services - Strong Communication & Stakeholder Management - Problem Solving and Decision Making - MS Office and Facilities Management Systems