Specialist, Contract Obligations Monitoring

Job description

Job Title: Specialist, Contract Obligations Monitoring Location: Hyderabad About the job: At Sanofi we chase the miracles of science to improve people’s lives. We are dedicated to making a positive impact on the lives of the patients and families we serve, and we accomplish our goals through world-class research and with the compassion and commitment of our employees.    As we continue to transform the practice of medicine, the next chapter of Sanofi’s Play to Win strategy will require a focus on delivering transformation and simplification of our core processes, optimizing resource allocation and deployment to fuel business growth and investment in science.   To facilitate this transformation, the Business Operations Business Unit brings together pre-existing business service activities and drives further expansion of centralized services at scale into a global unit, with a focus on driving simplification, efficiency, and productivity. It enables the delivery of best-in-class business support capabilities across the organization, incorporating and engaging disparate teams from across areas into new global Service Delivery Towers, such as Procurement Services to which this role reports.  Main Responsibilities: Supplier Onboarding & Obligations Set-Up • Gather as per defined processes the relevant data to onboard new suppliers and/or contracts in the dedicated obligations management platform. • Lead the end-to-end pre-onboarding process for new suppliers and contracts, coordinating with internal stakeholders to validate vendor data and confirm completeness prior to formal onboarding. • Support the Contracts and Obligations Set-Up phase by reviewing contract documents, extracting key obligations, and translating them into structured monitoring entries within the CLM/obligation management tool. • Conduct ownership validation exercises to confirm accountability mapping for each contractual obligation, ensuring clear assignment to the relevant internal owners. • Establish and maintain contract obligations records in the dedicated obligations management platform, including accurate entry of obligation categories, due dates, responsible parties, and relevant metadata. • Facilitate stakeholder training sessions as part of the onboarding process, ensuring internal users are equipped to navigate the obligations management platform and understand their respective responsibilities. • Coordinate and execute supplier offboarding activities, ensuring obligations are properly closed, archived, or transitioned in compliance with defined procedures. Contract Obligations Monitoring Activities • Perform periodic monitoring activities on general obligation categories, as assigned by the Team Lead, to complement the primary monitoring function and ensure no obligation gap remains undetected. • Conduct spot-checks and focused validation reviews on specific contractual obligations (e.g. milestone deliverables, certification renewals,) to verify compliance against contractual terms. • Apply defined monitoring and validation protocols for priority obligation types as part of scheduled review cycles as needed . • Escalate identified discrepancies or potential non-compliance instances to the COM Monitoring team or Team Lead, with supporting documentation. Stakeholder Engagement & Communication • Serve as an operational point of contact for internal stakeholders during the onboarding phase, providing guidance on obligation data requirements and system navigation. • Coordinate with legal, finance, compliance, and operational teams to gather the information required for accurate obligations set-up and data quality assurance. • Prepare and distribute periodic status updates on onboarding progress, obligations set-up completion rates, and any open action items, leveraging insights from the obligations management system. • Support stakeholder enquiries related to obligation records, historical data, and documentation held within the obligations management platform. Continuous Improvement • Suggest and implement improvements to the monitoring process, including the adoption of new AI technologies or ways of working to enhance efficiency and effectiveness. • Contribute to the periodic reassessment of Contract Obligations Management best practices in collaboration with the Team Lead and the Contract Excellence GPO. • Support the development of robust Contract Excellence analytics by ensuring obligations data is complete, accurate, and consistently maintained. • Participate in the testing and adoption of new AI-powered or digital tools that enhance the efficiency and accuracy of the obligations management process. About you: Required: • BA/BS degree in Legal, Finance, or other business discipline.  • 2+ years of experience in contract obligations management.  • Strong analytics skills with the ability to collect, organize, analyze, and disseminate information with attention to detail and accuracy. • Results-oriented with strong problem-solving skills; ability to drive operational excellence through data-driven insights.  • Effective verbal and written communication and interpersonal abilities. • Fluent in English (spoken and written).  • Demonstrated experience in contract administration, data entry, or records management within a structured enterprise environment. • Ability to manage multiple onboarding tasks simultaneously and meet def