Stores and Inventory Management

Job description

Job Title: TM Stores & Inventory Management (Hospital) Location: Mumbai Department: Hospital Operations / Supply Chain Management Reporting To: Head Hospital Operations Experience Required: 36 Years Job Summary Own day-to-day stores operations and inventory management at the hospital facility, ensuring all pharmaceutical, consumable, implant, and non-clinical inventory is accurately received, stored, tracked, and issued to clinical departments. Maintain uninterrupted availability of critical supplies while ensuring compliance with inventory controls, pharmaceutical storage standards, and hospital governance requirements. Key Responsibilities Stores Operations - Receive, inspect, and process all incoming stock deliveries by verifying quantities against purchase orders, checking product quality, expiry dates, and recording receipts accurately in the SCM system. - Manage storage of pharmaceuticals, consumables, implants, and non-clinical inventory in accordance with approved storage standards and regulatory requirements. - Ensure proper stock rotation through FIFO/FEFO practices to minimize wastage and expiry-related losses. - Process stock requests from clinical departments, nursing units, and support functions against approved requisitions, ensuring timely issuance and accurate system recording. - Maintain organized, clean, and audit-ready stores with appropriate labeling, segregation, and controlled access to regulated inventory. - Safeguard inventory against loss, damage, theft, and unauthorized access. Inventory Control & Tracking - Monitor stock levels daily across all hospital stores and sub-stores, identifying items below reorder levels, stock shortages, and excess inventory. - Conduct periodic spot checks and monthly physical inventory counts, reconciling physical stock against system records and resolving discrepancies. - Track expiry dates for medicines, consumables, and critical supplies, initiating return, redistribution, or disposal processes as required. - Maintain accurate item master records including quantities, units of measure, storage locations, and inventory parameters. - Support inventory optimization initiatives through accurate stock monitoring and reporting. Supply Continuity & Escalation - Identify and immediately escalate critical-care stock shortages or risks that could impact patient care. - Coordinate with clinical departments, nursing teams, pharmacy, and operations teams to understand upcoming demand and procedure schedules. - Support emergency replenishment activities and inter-facility stock transfers to address urgent inventory requirements. - Provide accurate inventory information to support replenishment planning and supply chain decision-making. - Assist in maintaining continuity of supply for operating theatres, ICUs, emergency departments, and other critical clinical areas. Compliance & Documentation - Maintain complete and accurate inventory documentation including Goods Receipt Notes (GRNs), stock issue records, requisitions, return notes, inventory adjustments, and stock count records. - Ensure controlled substances, regulated medications, and high-risk inventory are stored, issued, and documented in accordance with applicable regulations and hospital policies. - Support internal audits, external audits, accreditation assessments, and compliance reviews through accurate record maintenance. - Prepare monthly reports on inventory performance, stock turnover, wastage, expiry write-offs, inventory discrepancies, and operational issues. - Adhere to all hospital safety, quality, and inventory governance standards. Key Skills & Competencies Functional Competencies - Hospital Stores Operations - Inventory Control & Tracking - GRN & Indent Processing - Pharmaceutical Storage Compliance - SCM System Operations Behavioral Competencies - Drives Results - Optimizes Work Processes - Communicates Effectively - Resourcefulness - Instils Trust Educational Qualification - B.Pharm from a recognized Indian university. - B.Sc. (Life Sciences) or a graduate degree from a UGC-recognized institution with relevant stores, inventory, or supply chain experience may also be considered. - Additional certification in Inventory Management, Warehouse Operations, or Supply Chain Management is preferred. Relevant Experience - 3–6 years of stores, warehouse, or inventory management experience within hospitals, multi-specialty clinics, healthcare providers, or pharmaceutical distribution organizations. - Hands-on experience in Goods Receipt Note (GRN) processing, indent management, stock issuance, inventory reconciliation, and inventory control processes. - Working knowledge of pharmaceutical storage requirements, FIFO/FEFO inventory practices, and controlled substance handling procedures. - Proficiency in SCM ERP systems for inventory tracking, stock movement management, and inventory reporting. - Strong MS Excel skills and experience preparing inventory reports, stock reconciliations, and inventory analysis. - Demonstrated ability to maintain inventory accuracy while supporting uninterrupted clinical operations.