Tcs Hiring For Purchase and Administration Specialist

Job description

**TCS Hiring for Purchase and Administration Specialist** **Role:** Purchase and Administration Specialist **Experience:** 3-7 Years **Job Location:** Kolkata **JD:** Kindly refer end of the post Interested candidates please mail with EP ID (registration number process mentioned) in the mentioned Email ID **(choudhury.amit@tcs.com)** **Please mention Skill and Location in your EMAIL SUBJECT LINE** Mandatory Requirements (How to generate your EPCN) **EPCN number is mandatory for eligibility of the interview** **Step 1:** Visit https://ibegin.tcs.com/iBegin/ **Step 2:** Click to login **Step 3:** Click New User (Register with us) **Step 4:** Select "BPO" in Areas of Interest and complete the registration (Fill the details) **Step 5:** Once completed, your TCS no. would be generated which starts from EP2025XXXX **Step 6:** You will receive the EP number on your personal e-mail ID Eligibility: - Minimum 15 years of regular, full-time education (10 + 2 + 3) - Bachelor's/Masters degree in Finance & Accounting or equivalent - Should be flexible with rotational/night shifts - Night Shift (12:00 AM IST) & Morning Shift (6:00 AM IST) - Candidates must have a registered EP number **Skills:** - Accounts Payable (AP) - Procure-to-Pay (P2P) - Procurement Operations - Invoice Processing & Receipting - Supplier Master Data Management - GRNI & Accrual Management - ERP/SAP/Oracle Systems - MS Excel & MS Office Suite - Power BI & Reporting Tools - Stakeholder Management - Compliance Documentation - Communication & Coordination Skills **Job Description:** The Administration Specialist is responsible for delivering accurate and timely transactional support for Purchasing & Admin related financial and administrative processes. This role focuses on P2P processing, purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing & Admin (AP/Receipting) transactions are compliant, well documented, and processed within agreed SLAs. Responsibilities: - Create purchase orders from email requests, ensuring compliant coding and approvals. - Manage purchase order requests. - Receipt invoices and consolidated/bulk invoices using Kofax/Speedscan. - Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation. - Process AP queries, including chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues. - Maintain supplier master data, including bank account changes and insurance expiry updates. - Support supplier compliance checks where required. - Process FX payments and prompt payment activities. - Complete monthly reporting entries for Purchasing & Admin commitments. - Conduct daily, fortnightly, and month-end activities and submit for processing. - Record and upload entries into Purchasing & Admin or financial systems. - Prepare and update Purchasing & Admin related reports and Supplier Lists. - Maintain documentation and data accuracy across internal systems. - Provide operational and managerial support for order reporting. - Fulfill ad-hoc reporting requirements. - Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments, and supplier data. - Support Finance, Procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks. - Coordinate with clients and internal stakeholders as required.