Tcs Kolkata Hiring For Purchase and Administration Specialist

Job description

**TCS Kolkata Hiring for Purchase and Administration Specialist** Role**: Purchase and Administration Specialist** Location: **Kolkata** Shift Timing: Should be flexible with Rotational/Night Shift. Night shift (12:00 AM IST) & Morning shift (6:00 AM IST) Experience: 3 - 7 Years **Education:** - Minimum 15 years of regular, full-time education (10 + 2 + 3). - Bachelor's/masters in finance & accounting or equivalent **Job Role** The Administration Specialist is responsible for delivering accurate and timely transactional support for Purchasing & Admin related financial and administrative processes. This role focuses on P2P processing, Purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing & Admin (AP / Receipting) transactions are compliant, welldocumented, and processed within agreed SLAs. **Skills:** - Demonstrated experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar). - Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc.). - Excellent verbal and written communication skills. - Strong attention to detail, accuracy and documentation habits. - Intermediate MS Excel skills and experience working with workflow/document management systems, with proficiency in broader MS Office Suite (SharePoint, Word, PowerPoint etc.). - Experience working with offshore/remote teams or in a shared service environment - Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP, SAP, Oracle JD). - Knowledge of Industry and compliance documentation. - Familiarity with Power BI and reporting tools. **Responsibilities:** - Create purchase orders from email requests, ensuring compliant coding and approvals. - Manage purchase order requests. - Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan. - Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation. - Process AP queries including but not limited to - chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues. - Maintain supplier master data, including bank account changes and insurance expiry updates. - Support supplier compliance checks where required. - Process FX payments and prompt payment activities. - Complete monthly reporting entries for Purchasing & Admin commitments. - Conduct Daily, fortnightly and month-end activities and submit for processing. - Record and upload entries into Purchasing & Admin or financial systems. - Prepare and update Purchasing & Admin related reports and Supplier Lists. - Maintain documentation and data accuracy across internal systems. - Provide operational and managerial support for order reporting. - Fulfill ad-hoc reporting requirements. - Reports and Supplier Lists. - Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data. - Support finance, procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks. - Coordinate with Client and Internal stakeholders as required.