Technical Project & Facility Lead

Job description

**Job Title** Technical Project Facility Lead **Job Description Summary** **Job Description** ****A. Responsibility as Technical Project Lead**** **1. Technical Oversight Coordination** - Review and validate all design drawings (architectural, MEP, IT) - Ensure alignment with building specs, landlord requirements, and codes - Coordinate between consultants, contractors, and internal stakeholders - Input into employer requirements for consultants and suppliers, outlining the importance of designing for operation and a whole life approach to building design - Outline data requirements to support transition to operational systems (CMMS, CAFM, BMS integration) **2. Design Review with Operational Focus** - Ensure layouts are practical for daily operations maintenance - Work with project team during design meetings to incorporate operational considerations - Check: - Access to equipment (AHU, FCU, DB boards) - Ceiling access panels - Proper zoning of HVAC **3. MEP Systems Management (Oversee installation and performance of)** - HVAC (cooling load, airflow balance) - Electrical systems (load, redundancy, UPS) - Plumbing drainage - Fire protection systems **4. Project Timeline Risk Management** - Monitor site progress vs milestones - Identify technical risks early (e.g., power capacity, cooling issues) - Ensure timely resolution of site issues **5. Testing, Commissioning Handover** - Lead Testing Commissioning (TC) - Lead snagging / defect rectification - Verify as-built drawings, OM manuals, and warranties **6. Transition to Operations** - Ensure smooth move-in readiness - Set up maintenance plans and FM systems (CMMS, CAFM, BMS integration) - Oversee mobilization of FM services for operational readiness ****B. Responsibilities as IFM Lead**** - Manage performance of the outsourced IFM provider, including KPI monitoring, cost efficiency, and service metrics reviews - Ensure all IFM contract deliverables and documentation are provided and stored appropriately (monthly scorecards, reports, etc.) - Build strong relationships with IFM provider and ensure service compliance; escalate issues when needed - Build effective relationships with landlord to ensure alignment with operational needs - Coordinate implementation and approval of contractual changes - Support regional/global CIRE/FM in contract management activities (QBRs, annual reviews, vendor selection, negotiations, etc.) - Direct IFM provider to prioritize and coordinate all maintenance (planned and reactive) to minimize disruption - Develop and execute facility management strategies aligned to organizational goals - Analyze facility data to optimize efficiency and support decision-making - Provide regular operational and financial performance reports to management - Conduct audits on IFM services and subcontractors to ensure compliance and identify improvements - Maintain knowledge of maintenance practices and legislation for asset longevity - Ensure compliance with regulations, Roche policies, and sustainability requirements - Ensure IFM team compliance with safety induction and mandatory training - Lead initiatives to improve productivity, employee well-being, and service delivery - Manage space planning and utilization aligned with business growth and needs - Create facility-related content such as SOPs, policies, and presentations - Ensure alignment with global workplace design standards and project delivery processes - Lead special projects (site acquisition, lease negotiation, business continuity, incident response, etc.) - Manage budgets (OPEX/CAPEX), financial reporting, and cost-saving initiatives - Act as interface between local stakeholders and regional/global teams for governance and communication - Contribute to IFM community through best practice sharing and participation in regional forums INCO: Cushman Wakefield