vendor personnel

Job description

Key Responsibilities JOB DESCRIPTION Invoice Verification & Processing • Perform 2‑way and 3‑way matching (PO, GRN, Invoice) to ensure accuracy and compliance with internal controls. • Review, verify, and process vendor invoices in accordance with company policies. • Handle high-volume AP processing with precision and timeliness. • Manage vendor invoice lifecycle, ensuring proper documentation and approvals. Accounts Payable Operations • Execute payment processing, including scheduling, batch creation, and reconciliation. • Handle debit and credit notes, adjustments, and reconciliations. • Investigate and resolve invoice discrepancies, mismatches, and exceptions. • Ensure AP activities comply with organizational guidelines and accounting standards. Vendor & Stakeholder Management • Coordinate with vendors for invoice clarifications, payment status, and issue resolution. • Collaborate with internal departments (Procurement, Finance, Operations) for smooth AP workflow. • Support the creation and maintenance of vendor master data (vendor onboarding, updates, validation). Reporting & Process Improvement • Prepare periodic AP reports and dashboards. • Identify process gaps and propose improvements to enhance efficiency. • Contribute to internal audits and compliance reviews. Required Skills & Competencies • 1 -2 years of relevant experience into accounts payable/invoice processing. • Strong understanding of Accounts Payable and invoice processing workflows. • Knowledge of 2‑way/3‑way matching, PO‑based procurement cycles, and GRN processes. • Excellent time management and ability to meet strict deadlines. • Strong communication skills for vendor and internal coordination. • Good problem‑solving abilities with a proactive approach. • Ability to work efficiently in high‑volume, fast-paced environments. • Proficiency in ERP systems (SAP, Oracle, or similar) is a plus