Admin Incharge

Job description

• Responsible for project mobilization - Administrative requirements at site. • Arrange and negotiate for Guest house with necessary facility right at the start of project • Arrange for labor colony for site workmen with necessary required facility right at the start of the project • Responsible for setting up site office facilities and office requirements and ensure compliance with industry codes at sites • To negotiate and finalize rent for Staff family accommodation as per the prevailing market rates in the particular area where the job is allocated. • Lease Agreement / Renewal for Guest House / Company lease accommodation. • Responsible for demobilizing and mobilizing site office and accommodation facilities such as AC’s, air coolers, fans, cots, cupboards, wardrobes etc. • Oversee health and safety at labor colonies and site accommodation provided to employees. • Responsible for establishing contact with local vendors and landlords for ensuring timely requirements at site are in place. • Site based / HQ staff monthly rent payments • Administrative activities / HPC approvals for project sites • Ensuring all the Statutory compliance pertaining to Shop & Establishment registration, PF& ESIC, contract labor registration are made available at the work premises. • Monthly PF / ESI remittance for Staff / Sub contract Workmen and Professional Tax remittance • Insurance - CAR / CPM / All Risk / Fire & Burglary / GPA / Fidelity / Motor Insurance • Continuous inspection at sites and supervise maintenance and repair of facilities and necessary equipment’s • Provide prompt response to requests and issues from facility occupants. • Obtain quotes and tenders from vendors and suppliers, calculate and compare costs for goods and services to maximize cost-effectiveness. • Manage contractor and vendor relationships. • Prepare and track facility budget, monitor expenses and payments. • Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases. • Develop and implement cost reduction initiatives.