Administration Manager

Job description

Job Description Senior Administration Manager / Facilities & Administration Manager Position Title Senior Administration Manager Location - Pune Job Summary We are seeking an experienced and dynamic Senior Administration Manager to lead end-to-end administration, facilities management, workplace operations, vendor management, employee services, and statutory compliance across multiple office locations. The role will be responsible for creating a safe, efficient, and productive workplace while ensuring operational excellence and cost optimization. Key Responsibilities Administration & Facilities Management • Lead overall administration and facility operations for corporate offices. • Manage office infrastructure, maintenance, space planning, and seating allocation. • Ensure effective housekeeping, security, cafeteria, transport, and guest house management. • Drive workplace experience initiatives and employee engagement activities. • Monitor workplace health, safety, and environmental compliance. Vendor & Contract Management • Manage vendor selection, negotiations, onboarding, and performance reviews. • Ensure timely renewal of contracts, AMCs, and service agreements. • Drive cost optimization initiatives through strategic sourcing and vendor consolidation. • Track SLAs and ensure service delivery standards are met. Budget Management • Prepare annual administration and facilities budgets. • Monitor expenditures and maintain cost controls. • Generate monthly MIS reports and budget variance analysis. • Identify opportunities for operational efficiency and savings. Compliance & Risk Management • Ensure compliance with statutory, legal, and organizational policies. • Coordinate audits related to administration, facilities, and workplace safety. • Manage emergency response plans, fire safety systems, and evacuation drills. • Ensure adherence to ISO, EHS, and security standards where applicable. Employee Services • Oversee travel management, accommodation, employee transportation, and visitor management. • Ensure smooth onboarding support by providing workplace readiness. • Act as a key point of contact for employee facility-related concerns. • Enhance employee satisfaction through continuous workplace improvements. Team Leadership • Lead and mentor administration and facility teams. • Set performance objectives and conduct regular reviews. • Collaborate with HR, Finance, Procurement, IT, and Business teams. • Drive process improvements and digital transformation initiatives. Required Qualifications • Bachelor's Degree in Business Administration, Management, Facilities Management, or related field. • MBA preferred. • Professional certifications in Facilities Management or Workplace Management will be an added advantage. Experience • 15 to 18+ years of experience in Administration, Facilities Management, Corporate Services, or Workplace Operations. • Minimum 5 years in a managerial leadership role. • Experience in IT, Consulting, Manufacturing, BFSI, or Global Capability Centers preferred. • Exposure to multi-location administration management is highly desirable.