Assistant Manager - Plant Head and Administration Services

Job description

**Role & responsibilities** **Administration & Facility Management** - Oversee day-to-day plant administration activities. - Manage office infrastructure, Garden, utilities, housekeeping, canteen, Employee transportation, and guest house operations. - Ensure proper maintenance of buildings, roads, parking areas, and common facilities. - Coordinate with vendors for facility maintenance and service contracts. **2. Security Management** - Lead plant security operations and access control systems. - Ensure effective gate management, visitor management, and material movement controls. - Implement security policies to protect company assets, personnel, and confidential information. - Coordinate investigations of security breaches or incidents. **3. Statutory & Regulatory Compliance** - Support to Ensure compliance with local laws, labor regulations, factory rules, and EHS requirements. - Coordinate renewals of licenses, permits, registrations, and certifications. - Maintain records required for audits, inspections, and regulatory authorities. **4. Vendor & Contract Management** - Identify, evaluate, and manage service providers and contractors. - Negotiate contracts and monitor vendor performance. - Ensure timely procurement of administrative supplies and services. - Control costs and optimize administrative budgets. **5. Employee Welfare & Support Services** - Manage employee transportation, canteen, accommodation, and welfare facilities. - Address employee grievances related to administrative services. - Organize employee engagement and welfare programs. - Ensure comfortable and safe working conditions for employees. **6. Environmental, Health & Safety (EHS) Support** - Coordinate with EHS teams for safety initiatives and emergency preparedness. - Ensure compliance with safety regulations in administrative areas. - Participate in emergency response planning, mock drills, and risk mitigation activities. **7. Budgeting & Cost Control** - Prepare and manage the administration department budget. - Monitor expenditures and implement cost-saving initiatives. - Ensure efficient utilization of resources and services. **8. Transportation & Logistics Support** - Manage employee transportation and vehicle fleet operations. - Oversee travel arrangements, vehicle maintenance, and fuel management. - Coordinate logistics support for visitors, auditors, and senior management. **9. Liaison & External Relations** - Maintain relationships with government authorities, local administration, and regulatory agencies. - Coordinate with local bodies for approvals and statutory requirements. - Represent the organization in community and local administrative matters. **10. GMP Audit & Documentation** - Maintain proper administrative records and documentation. - Support internal, external, GMP, and regulatory audits. - Implement corrective and preventive actions arising from audit observations. **11. Contract Labour Management** - Oversee deployment and management of contract workforce across plant operations. - Ensure compliance with the **Contract Labour (Regulation & Abolition) Act**, labor laws, minimum wage regulations, PF, ESI, Bonus, and other statutory requirements. - Verify contractor licenses, registrations, and statutory documentation. - Conduct periodic audits of contractors for legal and compliance adherence. **Preferred candidate profile** Candidate with 4-5 Years of Experience in Industrial Relations/ Factory Management. Qualification -MBA/ PGDM Preferred.